Executive Assistant Virtual Assistant

Working Hours: 10:00 AM – 6:00 PM CST, Monday to Friday
Company: Radiate Real Estate
Work Setup: Remote

About the Role
Radiate Real Estate is seeking a highly organized, proactive, and detail-oriented Executive Assistant Virtual Assistant to support the CEO in managing daily operations and ensuring seamless workflows. This is a critical role that requires excellent organizational and time management skills, the ability to multitask, and a proactive approach to problem-solving.

As the Executive Assistant, you will play a key role in handling administrative tasks, managing email communication, organizing files, maintaining records, and even assisting in recruitment efforts by conducting first-round interviews for new associates and Virtual Assistants. You will also support marketing efforts through tools like Mailchimp.

If you are an efficient, adaptable, and resourceful individual with a passion for delivering top-notch support, we’d love to hear from you!

Key Responsibilities
1. Email Monitoring & Management
Monitor the CEO’s email inbox, organize and prioritize messages.
Respond to routine inquiries and escalate important emails when necessary.

2. File Management & Data Entry
Maintain and organize digital files and records in an efficient system.
Perform accurate data entry and ensure updated records across platforms.

3. Marketing Support
Create and manage email campaigns using Mailchimp.
Assist with drafting newsletters, announcements, and other marketing content.

4. Record Maintenance
Maintain and update company workflows, client information, and project records.

5. Recruitment Assistance
Conduct first-round interviews for new associates and Virtual Assistants.
Evaluate candidates’ qualifications and provide recommendations to the CEO.
Coordinate interview schedules and follow-up communications.

6. Administrative Support
Manage and prioritize the CEO’s calendar, schedule meetings, and set reminders.
Prepare meeting agendas and take notes during discussions.
Assist in onboarding and training new teaUpgrade to see actual infombers when needed.

Qualifications and Skills
Core Skills:
Exceptional organizational skills and attention to detail.
Strong time management abilities to handle multiple tasks efficiently.
Excellent written and verbal communication skills.
Ability to prioritize tasks and meet deadlines consistently.
Technical Skills:
Experience with tools such as:

Email Platforms (e.g., Gmail, Outlook).
File Management Systems (e.g., Google Drive, Dropbox).
Marketing Tools (e.g., Mailchimp, Canva is a plus).
Project Management Tools (e.g., Trello, Asana).
Video Conferencing Platforms (e.g., Zoom, Microsoft Teams).
Other Skills:
Proactive mindset with the ability to anticipate the CEO’s needs.
Experience conducting interviews and assessing candidates is a plus.
Ability to handle sensitive information with professionalism and confidentiality.
Prior experience as an executive assistant or administrative support is preferred.
Why Join Radiate Real Estate?
Work directly with the CEO and gain valuable insights into business operations.
Develop your expertise in time management, organization, and marketing.
Be part of a growing company with opportunities for long-term professional development.

How to Apply
If you’re ready to take on this exciting opportunity, please complete the application form using the link below:

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We look forward to welcoming you to the Radiate Real Estate team!