Executive Assistant

Join our fast-growing team at IVEY Group – Remote Opportunity!

IVEY Group, leader in International Recruitment and Immigration and of Canada’s fastest-growing companies (recognized by The Globe and Mail for two years in a row), is looking for talented professional to join our dynamic team!

As a key player in our mission to help Canadian industries overcome labor shortages by attracting and integrating top international talent, you will play a critical role in supporting our COO and shaping the future of recruitment and immigration.

This role offers the incredible opportunity to:

- Work remotely
- Be part of an industry-leading team helping Canadian businesses grow by attracting international talents
- Grow within a flexible and dynamic environment that values your professional development

Responsibilities:

- Be the main point of contact for the COO.
- Manage the COO calendar scheduling and prioritizing meetings, appointments, and commitments to maximize efficiency and
productivity.
- Efficiently manage the flow of information, specifically email management, by vetting and prioritizing them for a timely and accurate response for the COO.
- Manage sensitive and confidential information with exceptional discretion and the highest degree of professionalism.
- Draft letters, emails, meeting agendas, reports, and proofreading of all work to ensure accuracy.
- Track and complete expense reports either weekly or monthly.
- Conduct research, prepare and edit communication material, including reports, correspondence, PowerPoint presentations, assessments, and other documents, if necessary.
- Record minutes at various meetings and distribute or file them accordingly.
- Coordinate all travel arrangements and logistics, including air travel bookings, accommodations, itineraries, and transportation
for the COO.
- Participate in meetings as needed on behalf of the COO and provide updates if necessary.
- Carry out miscellaneous duties as required.

Required skills & experience:

- 2-3 years of experience in an executive assistant role or similar role.
- Proficiency in Microsoft Office Suite and other relevant software.
- Excellent communication skills, both verbal and written.
- Fluency in Filipino and English is a must.
- Strong initiative, resourcefulness, and ability to work under tight deadlines.
- Exceptional attention to detail, with the ability to work collaboratively and independently.
- Adaptable and proactive, with problem-solving skills.
- Experience with LinkedIn and social media management is an asset.

This job description does not imply that these are the only duties required for this role. Additional tasks may be assigned based on business needs.

IVEY Group is an equal opportunity employer committed to fostering an inclusive and accessible workplace. If requested, we will provide reasonable accommodation during the recruitment process.

Ready to take your career global and explore opportunities in Canada? Apply now and be part of our success!