Executive Virtual Assistant for Church Ministry Operations and Communications

Reports To: Lead Pastor
Employment Type: Full-time Contractor (40 hours per week)
Work Day: 8:30 AM -5:00 PM EST M-F

Purpose of Position
Liberti Harrisburg is seeking an Executive Virtual Assistant for Church Ministry Operations and Communications to serve as the operational and communications backbone of our church ministry by providing high-level virtual support across ministry communications, project management, and administrative functions. This position plays a pivotal role in carrying out the overall mission of our church through excellent behind-the-scenes support.

Primary Wins:
Consistent execution of ministry communications, streamlined processes, efficient project management, and reliable administrative support that frees up pastoral time and energy while maintaining excellence in all church operations and communications.

Responsibilities
Ministry Communications
- Weekly email communications via Mailchimp and Planning Center Online
- Coordinate master communications schedule and building promotion campaigns for each event through designated channels
- Content creation, editing, and posting for church website, social media platforms, and printed materials
- Write copy for weekly announcements for worship services
- Create and design graphics for event promotion and sermon series using Canva or similar tools for ministry communications
- Edit and upload sermon audio/video to website and social media accounts
- Support creation of seasonal or one time campaigns as needed
- Ensure consistent and clear communication across all church platforms

Ministry Support & Project Management
- Attend all staff and leadership teaUpgrade to see actual infoetings virtually
- Support the lead pastor with effective decision-making, project tracking, and execution of ministry initiatives
- Assist lead pastor in coordinating ministry events and special projects
- Maintain project management systems to track progress on all church initiatives
- Coordinate with ministry leaders to ensure project deliverables meet deadlines
- Prepare ministry reports and presentations for leadership meetings

Process Development
- Identify opportunities to improve church workflows and implement process improvements
- Document procedures and create training materials for staff and volunteer teams
- Research and recommend tools and software to enhance ministry effectiveness
- Develop and maintain systems for tracking key ministry metrics
- Create templates to standardize recurring church communications and materials

Administrative Support
- Manage the lead pastor's calendar and schedule meetings
- Coordinate virtual meetings, prepare agendas, and assign to-dos
- Organize and maintain digital filing systems and ministry documentation
- Assist with church database management (data input, workflows, assigning tasks through Planning Center)
- Prepare and proofread ministry documents, presentations, and reports
- Support assimilation processes for new members/attendees
- Assist with volunteer coordination and communications

Required Skills & Experience
- Affirm the Gospel Coalition Statement of Faith (Upgrade to see actual info)
- Excellent written and verbal English communication skills
- Proficiency in Google Workspace
- Experience with social media management and email marketing platforms
- Ability to create visually appealing graphics using design tools like Canva
- Strong organizational skills with attention to detail
- Proactive problem-solving abilities
- Experience with project management methodologies and tools
- Self-motivated with ability to work independently with minimal supervision
- Excellent time management skills across different time zones

Preferred Qualifications
- Background in church ministry or non-profit organizations
- Experience with church management software (Planning Center)
- Knowledge of Squarespace website management
- Experience with video/audio editing software
- Background in content creation and copywriting
- Previous remote work experience supporting US organizations

Steps to Apply:
- Read entire job posting.
- Record a 1-2 minute Loom video explaining why you're a good fit for this position. and include it with your application. Feel free to include any questions you have about the role or team culture.
- IMPORTANT: All applications that fail to include a Loom video will be immediately disqualified.