Executive & Marketing Assistant

Executive Support & Project Management
• Assist 2 Managing Partners in managing calendar, organizing appointments, preparing for meetings and follow up.
• Review meeting schedules, correspondence and assist in project management and coordination.
• Responding to emails, tracking document requests and invitations to clients.
• Assist managing partners in drafting/proof-reading documents and slides for meetings, reports, articles and presentations.
• Assist with travel arrangements and billing follow up.

Marketing
• Assist managing partners in drafting/ proof-reading member monthly newsletters and thought leadership
• Assist managing partners in designing social media posts and event announcements.
• Assist in developing and managing contacts lists using Salesforce.
• Design and draft email campaigns.
• Responsible for event management- securing venues, managing vendors, meeting logistics such as meals and technology.
• Coordinate with accounting team to establish new client contracts, billing arrangements.
• Maintain company social media (LinkedIn) account by designing regular posts and updates, as directed.
• Organize content for company events and coordinate the posting of content to company website.

Software Expertise
• Google suite- email, calendar, google drive, sheets and docs (required)
• Microsoft Office suite, especially Word and PowerPoint (required)
• Digital marketing software
• A curiosity and ability to seek new technology-based solutions to enhance productivity is required.

Qualifications
• Bachelor's degree required. Communication, Business or Marketing preferred.
• Experience in managing multiple priorities, administrative coordination, and logistics.
• Superior communication skills commensurate with senior executive relationships.
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Excellent writing, editorial and graphics skills.