Executive/ Administrative Assistant - Virtual Assistant

Job Title: Executive/ Administrative Assistant - Virtual Assistant
Location: Remote
Interviewer: Sena

Virtual Rockstar is an industry-leading company based in Arizona that specializes in offloading administrative tasks from healthcare clinics to streamline operations. We hire specifically in the Philippines, aiming to build and strengthen families in the region through meaningful employment opportunities. We are committed to hiring individuals who not only meet our job requirements but also align with our core values and long-term vision.

Virtual Rockstar is looking for an Executive/ Administrative Assistant to join our client’s dynamic team and provide vital support to their pediatric therapy team. If you thrive in an environment where growth, respect, excellence, fun, and teamwork are central values, we would love to have you on board!

About our client:

At our pediatric therapy practice, we are driven by a mission to empower children, families, and our teaUpgrade to see actual infombers to realize their full potential. We work hard to create a fun, respectful, and team-oriented atmosphere where we balance a sense of joy with a deep commitment to providing excellent service. Our goal is to build an environment where both work and play are valued as we serve children and their families.

Responsibilities:

As the Executive/ Administrative Assistant, you will be responsible for a wide range of tasks, including administrative duties for both business and personal matters.

Scheduling & Calendar Management:
Schedule personal and family appointments to ensure the smooth running of daily life.
Organize and plan travel arrangements, including preparing detailed itineraries.
Manage and coordinate events and gatherings for both work-related and personal functions.

Personal Support:
Handle grocery shopping and manage essential shopping needs.
Coordinate and manage home services such as repairs, cleaning, etc.
Conduct gift shopping for special occasions and manage related research tasks.
Set reminders for upcoming events, appointments, and deadlines.
Support time management by helping prioritize tasks and organizing schedules.

Organizational Support:
Ensure timely follow-up and close the loop on details to keep everything running smoothly.
Assist in process documentation to improve office operations.
Provide suggestions and teach more efficient organizational strategies for both personal and work life.

Administrative Support:
Assist in maintaining and organizing online purchases.
Help manage email correspondence and organize important documents.
Perform research tasks to help with business needs and personal projects.

Preferred Tools Experience:

While experience with the following tools is preferred, it’s not a deal-breaker for the right candidate:
Google Workspace (Docs, Sheets, Gmail, etc.)
JaneApp (for scheduling and managing client appointments)
IntakeQ (for intake and forms)
QuickBooks (for financial tracking)
ADP (for payroll and HR management)

Qualifications:

Excellent organizational and time management skills.
Strong attention to detail and the ability to handle multiple tasks efficiently.
Previous experience in an administrative or executive assistant role is preferred.
Comfortable with online tools and platforms (training can be provided for specific systems).
Positive, self-motivated, and proactive in identifying solutions.
Strong communication skills, both verbal and written.
A sense of humor and a positive attitude—being part of a fun, team-driven culture is important!

Benefits:

Competitive salary commensurate with experience.
Opportunities for professional development and growth.
Work in a dynamic and supportive team environment.
Make a meaningful impact by helping to build and strengthen families in the Philippines.

How to Apply:

To apply for this position, please send us a copy of your updated resume and a Loom video (not Google Drive) addressed to The Rockstar Team. In the video, explain your relevant work history and give a brief introduction about yourself. Please provide detailed insights into your previous experience as a virtual assistant. If you have prior experience supporting a rehab/ executive team, we'd appreciate hearing about it. We're seeking candidates with outstanding communication and customer service skills, so please emphasize these qualities in your video introduction. Lastly, share your creative ideas on how you can contribute to the growth and success of our company. We're eager to see your application!