Real Estate Executive Assistant

COMPLETE INFO AT THE BOTTOM BEFORE APPLYING

Company Overview:
At the Reid Group, we are a growing real estate firm closing 40-50 deals per year with an annual revenue of approximately $200,000 - $250,000. As we continue to expand, we’re seeking a dynamic Virtual Executive Assistant who can drive efficiency, improve customer service, and support our growth through innovative system building and process optimization.

Job Overview:
We are looking for a proactive and experienced Real Estate Virtual Assistant to support our executive team. In this role, you will build and refine systems and processes, manage client and vendor communications, handle contract administration, and assist in lead generation initiatives—earning bonus incentives for successful lead contributions. Your efforts will be pivotal in streamlining our operations and driving business growth.

Key Responsibilities:
Develop, implement, and refine systems and processes to enhance business efficiency.
Provide comprehensive support to the leadership team, ensuring smooth daily operations.
Customer Service & Follow-Up:
Manage client inquiries and communications via phone, email, and text.
Ensure timely follow-up and resolution of client issues, maintaining high service standards.
Contract & Administration Management:
Assist in preparing, reviewing, and accurately filling out contracts.
Maintain organized records of agreements and essential documents.
Software & Technology Utilization:
Efficiently use various software tools (e.g., CRM systems, document management, and communication platforms) to support business operations.
Stay current with emerging technologies to continuously improve our processes.
Vendor & Client Communication:
Serve as a primary point of contact for both clients and vendors, facilitating clear and effective communication.
Lead Generation (Bonus Opportunity):
Help identify and generate new leads for the company.
Receive bonus incentives for successfully converting leads into opportunities.
Required Qualifications:

Proven experience as an executive assistant or virtual assistant, preferably within the real estate industry.
Demonstrated ability to create and implement efficient systems and processes.
Strong customer service skills with a commitment to thorough follow-up.
Proficiency in using software tools and platforms for CRM, document management, and communication.
Excellent written and verbal communication skills.
Experience with contract management and administrative tasks.
Ability to work independently, manage multiple priorities, and meet deadlines.
Reliable high-speed internet connection and a dedicated home workspace.
Preferred Qualifications:

Competitive compensation based on experience, with bonus opportunities for lead generation.
Flexible remote work environment.
An opportunity to be part of a growing firm with a clear vision for expansion and professional development.
A supportive team culture focused on innovation and continuous improvement.

Join us at the Reid Group and be an integral part of our growth journey! Before applying I will list key requirements below.  Please let me know when this is complete by sending me a message.   Once provided I will review the information and let you know if I am interested in setting a phone interview/ video interview.   Thank you. 

- Video introducing yourself
- What are your expectations with your career in real estate?
- DISC profile 
- Resume 
- Goals (This year, 5 years, 10 years)
- Hobbies
- Please confirm that you have a laptop, phone, headset?
- Have you used google hangout, whats app, google email, skype, calling services?
- Are you willing to show yourself on video / share your screen to collaborate with the team throughout your shift?
- Are you willing to do a phone interview and video interview?