Remote Executive Assistant – Email Management Specialist

Remote Executive Assistant – Email Management Specialist
Part-Time | 3-5 Hours/Day | Flexible Schedule | Potential for Full-Time Growth

We are seeking a highly organized and detail-oriented Executive Assistant to manage email communications for a prominent US professor and influencer with a global audience. The ideal candidate is proactive, efficient, and skilled at handling a high-volume inbox while maintaining professionalism and confidentiality.

Key Responsibilities

1. Email & Communication Management
• Triage and organize 500+ daily emails, identifying urgent items and delegating tasks accordingly.
• Draft, edit, and send professional correspondence on behalf of the principal.
• Maintain a structured system for tracking contacts, deadlines, and follow-ups (CRM or equivalent).
• Filter spam, unsubscribe from irrelevant lists, and ensure priority emails receive timely responses.
• Coordinate meeting requests, scheduling, and follow-ups to keep engagements streamlined.

What We’re Looking For
• Proven Experience: 2-3+ years managing email workflows for executives, academics, or public figures.
• Strong Communication Skills: Exceptional written English with the ability to craft professional, concise responses.
• Organizational Mastery: Ability to prioritize effectively in a fast-paced environment with minimal oversight.
• Tech-Savvy: Familiarity with Gmail, Outlook, email automation tools, and CRM systems.
• Discretion & Confidentiality: Handles sensitive information with absolute professionalism.

Bonus Skills (Not Required, But a Plus!)
• Experience with email automation, filtering rules, or AI-driven inbox management.
• Interest in academia, media, or public speaking.
• Basic familiarity with scheduling and administrative support.

To Apply
• Submit your resume and a brief note (~100 words) explaining how you would organize an inbox with 500+ unread emails.
• (Optional) Share examples of professional emails you’ve written or email management systems you’ve implemented.

This role offers flexible hours and the opportunity to grow into a long-term position. If you thrive in high-volume email management and enjoy optimizing communication workflows, we’d love to hear from you!