Virtual Executive Assistant

Company: Brighter Idea Marketing
Location: Remote (Must be available during Eastern Time Zone hours)
Job Type: Full-time, Long-term

About Us
Brighter Idea Marketing is a digital marketing agency specializing in CRM management, website development, content marketing, and online automation solutions. We help businesses streamline operations and enhance their online presence. Our goal is to provide cutting-edge marketing solutions while maintaining efficiency and growth for our clients.

As our Virtual Executive Assistant, you will play a crucial role in ensuring the smooth operation of our business by managing administrative tasks, scheduling, email communication, and project coordination. This role is perfect for a proactive, detail-oriented, and highly organized professional who thrives in a fast-paced digital marketing environment.

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Responsibilities
Administrative & Executive Support
- Manage and organize email inboxes, prioritize messages, and draft responses using the 4D method (Delete, Do, Delegate, Defer).
- Schedule and manage appointments, meetings, and events while avoiding conflicts.
- Maintain accurate records of meetings, tasks, and projects, tracking deadlines and follow-ups.
- Assist with travel arrangements, including flights, accommodations, and itineraries.
- Handle daily administrative tasks such as data entry, reporting, and document organization.
- Draft and document Standard Operating Procedures (SOPs) to enhance workflow efficiency.

Project & Marketing Support
- Assist in coordinating marketing campaigns, social media content scheduling, and engagement tracking.
- Conduct online research for lead generation, competitor analysis, and industry trends.
- Support in managing digital products, including updates to Shopify listings, CRM databases, data entry, image uploads, WordPress updates, and blog updates.
- Assist in coordinating with clients, vendors, and teaUpgrade to see actual infombers for ongoing projects.

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Requirements
- Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role.
- Familiarity with digital marketing tools and environments is a plus.
- Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Upgrade to see actual info, Trello, ClickUp).
- Excellent written and verbal communication skills.
- Highly organized with strong time management skills.
- Ability to handle confidential information with discretion.
- Must be available to work Eastern Time Zone hours (EST).
- Fast, reliable internet connection (Speedtest.net results required).

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Preferred Skills
- Experience with CRM software (GoHighLevel, HubSpot, etc.).
- Basic knowledge of WordPress, Shopify, or similar platforms.
- Understanding of social media scheduling tools (e.g., Buffer, Hootsuite).
- Strong problem-solving skills and a proactive attitude.

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Perks & Benefits
- Competitive salary with opportunities for performance-based bonuses.
- Growth opportunities within the company.
- A collaborative, supportive remote work environment.