Personal Assistant & Project Manager - Global SaaS and UK Online Comparison Platform

About Us
We're on a mission to disrupt the digital realm with innovative solutions in affiliate marketing and online consumer experiences. Our vision is twofold:

Global Affiliate Marketing SaaS: Developing a cutting-edge platform that empowers businesses worldwide to maximize their affiliate marketing potential.

UK Online Comparison Website: Launching a user-centric platform that simplifies decision-making for consumers by providing comprehensive comparisons across various products and services.

As we embark on this ambitious journey, we're seeking a dynamic individual who embodies forward-thinking and entrepreneurial spirit.

Role Overview
This is a hybrid role that merges the meticulousness of a personal assistant with the strategic prowess of a project manager. You'll be the cog that keeps the machine running smoothly and the spark that ignites new ideas—a true linchpin in our operations.

Key Responsibilities
1. Administrative Excellence
Calendar & Email Management:

Orchestrate schedules, meetings, and appointments with precision.

Filter and prioritize communications, ensuring timely responses.

Document Preparation & Organization:

Draft, edit, and organize documents, presentations, and reports.

Maintain digital filing systems for easy retrieval and collaboration.

Task Coordination:

Act as the point of contact between internal teams and external partners.

Handle confidential information with the utmost discretion.

2. Project Management Mastery
Strategic Planning & Execution:

Develop comprehensive project plans outlining scopes, timelines, and resources.

Set milestones and KPIs to track progress against objectives.

Team Coordination:

Lead cross-functional teams including developers, designers, marketers, and sales professionals.

Foster a collaborative environment that encourages innovation and accountability.

Budget & Resource Management:

Monitor project budgets, optimizing resource allocation for maximum efficiency.

Identify and mitigate risks before they become roadblocks.

Quality Assurance:

Ensure deliverables meet the highest quality standards and align with the company's vision.

3. Research & Market Analysis
Industry Insight:

Conduct in-depth research on affiliate marketing trends, SaaS advancements, and consumer behaviors in the UK.

Analyze competitor strategies to identify gaps and opportunities.

Data-Driven Decision Making:

Use analytical tools to interpret data, generating actionable insights.

Present findings in a clear, compelling manner to inform strategy.

4. Business Partnership Mindset
Strategic Contribution:

Think like a co-owner, proactively suggesting improvements and new ventures.

Participate in high-level planning and decision-making processes.

Growth Orientation:

Identify opportunities for scalability and expansion into new markets.

Cultivate relationships with key stakeholders, potential partners, and industry influencers.

5. Product Development Understanding
SaaS Product Lifecycle:

Oversee the product development process from ideation to launch.

Collaborate with technical teams to translate business needs into functional features.

User Experience Focus:

Prioritize user-centric design principles for both the SaaS platform and comparison website.

Gather user feedback to continuously refine and enhance offerings.

Qualifications
Education & Experience
Educational Background:

Bachelor’s degree in Business Administration, Project Management, IT, or a related field.

Professional Experience:

Minimum of 5 years in roles combining personal assistance and project management.

Proven track record managing SaaS projects and/or online platform launches.

Deep understanding of the affiliate marketing industry and the UK digital marketplace.

Skills & Competencies
Project Management Proficiency:

Expertise in methodologies like Agile, Scrum, or Waterfall.

Proficient with PM tools such as Asana, Trello, Jira, or Microsoft Project.

Technical Acumen:

Familiarity with software development cycles and web technologies.

Ability to interface effectively with technical teams.

Analytical Skills:

Strong data analysis capabilities using tools like Excel, Tableau, or Google Analytics.

Communication Skills:

Exceptional written and verbal communication.

Skilled in stakeholder management and negotiation.

Organizational Abilities:

Masterful at juggling multiple priorities without sacrificing quality.

Keen attention to detail and a penchant for problem-solving.

Personal Attributes
Entrepreneurial Mindset:

Thinks big-picture while managing day-to-day details.

Sees challenges as opportunities for growth.

Proactive & Forward-Thinking:

Anticipates needs and acts ahead of time.

Stays ahead of industry trends to keep the company at the cutting edge.

Integrity & Confidentiality:

Demonstrates honesty and upholds ethical standards.

Handles sensitive information with care.

Adaptability:

Thrives in a fast-paced, ever-evolving environment.

Embraces change and adapts strategies accordingly.