Executive Assistant

Warning: This Job is NOT for the Faint of Heart

I move fast. I juggle multiple businesses, constant travel, and a never-ending list of high-priority projects. I don’t have time to slow down and explain things twice. I need an Executive Assistant who can keep up, anticipate my needs, and create structure from the chaos.

If you’re someone who thrives under pressure, loves solving problems before they happen, and enjoys working at lightning speed, keep reading. If you need hand-holding, prefer a predictable routine, or get overwhelmed easily—this is NOT the job for you. No hard feelings. ????

That said, I also need someone who is a calm, steady force. The person who can keep up but also keep me grounded. Someone who brings clarity to the whirlwind and reminds me to breathe when things get crazy. If you can be my rock while still sprinting beside me, we are going to do incredible things together.

???? WHO YOU ARE

You move FAST. Slow, indecisive people will struggle in this role.

You take ownership. No excuses, no waiting for instructions—you figure it out.

You’re ultra-organized. Your to-do lists have to-do lists. Your inbox has zero unread emails.

You are obsessed with efficiency. If there’s a way to do something faster and better, you find it.

You’re calm under pressure. When things get chaotic, you don’t panic—you strategize and execute.

You have thick skin. I give direct feedback. I need someone who can take it, apply it, and move forward.

You crave impact. You’re not here to punch a clock—you want to be part of something bigger.

You don’t need validation. You get things done without needing constant approval or praise.

You bring balance. You help me move fast, but you also remind me to slow down when it matters.

? WHAT YOU’LL DO

???? Own My Calendar & Time

Keep my schedule under control—so I don’t have to think about it.

Set alarms and reminders to keep me on track.

Protect my time and say NO to things I shouldn’t be doing.

???? Take Over My Inbox

Organize, manage, and respond to emails on my behalf.

Prioritize what’s important and eliminate distractions.

Text me urgent things—I don’t check my email all day.

?? Make My Travel Seamless

Book flights, hotels, rental cars, dinner reservations, and spa appointments.

Keep everything perfectly organized in TripIt so I don’t have to ask.

Check me in for flights & hotels before I arrive.

???? Meetings & Follow-Ups

Prepare meeting agendas and send follow-ups.

Watch meeting recordings and summarize key points.

Make sure people follow through on their commitments.

???? Business & Admin Tasks

Pay bills, process invoices, and do light bookkeeping.

Handle contracts, vendors, and PR management.

Manage speaking engagements, podcast appearances, and social media updates.

???? Special Projects & Tech Support

Manage passwords, account access, and security.

Apply for visas, passports, and travel requirements.

Troubleshoot tech problems and optimize my systems.

???? TOOLS YOU MUST MASTER (Or Learn Fast!)

???? Google Workspace (Calendar, Gmail, Drive, Docs, Sheets)
???? TripIt (for travel)???? Slack, WhatsApp, Voxer, Messenger (for comms)
???? Read.ai (meeting summaries & analysis)
???? Canva (for quick social/graphic work)
???? QuickBooks (light bookkeeping)
???? LastPass (password management)

???? REQUIREMENTS

?? 3+ years as an Executive Assistant for a high-level executive.
?? Fluent in English (written & spoken) – clear, professional communication.
?? Extreme experience in calendar & inbox management.
?? Proactive, independent, and thrives under pressure.
?? Tech-savvy & able to learn new tools quickly.
?? Owns an iPhone & Mac (or willing to get one for seamless integration).
?? Wants to work at a high level and grow long-term.

? WORK SCHEDULE

Full-Time, Remote (Philippines-based).

Must be available from 6 AM - 3 PM Pacific Time (PST).

Occasional flexibility needed for urgent requests.

???? COMPENSATION & PERKS

???? Competitive salary based on experience.
???? Performance bonuses for exceptional work.
???? Paid time off & holidays.
???? Training & upskilling opportunities.
???? The chance to work closely with a high-impact entrepreneur.

???? HOW TO APPLY (Read Carefully!)

STEP 1: Submit the following via an email meaghan@likesaccounting.com
? Your updated resume.
? Take the RocketFuel assessment (Take it here).
? Put your test results + answers in the subject line using this format:[Your Timeline Focus] [Your Personality Type] [Your Integrator Score]

Example: Past Thinking 82
? Attach a screenshot of your RocketFuel assessment results.
? Record a short Loom video answering these two questions:

Do you consider yourself a person whose timeline thinking focuses on the past, present, or future?

Do you consider yourself a personality type that is more identified with one of the following: Thinking, Feeling, or Doing?

STEP 2: Shortlisted candidates will be invited for an initial interview.

STEP 3: Final candidates will complete a real-world EA Simulation Task.

???? This is NOT a slow, easy, or low-pressure job.
???? This is a high-stakes, high-trust, high-impact position.
???? If you’re the BEST, and you want to work with someone who moves fast and makes things happen—apply now.