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TYPE OF WORK
Full Time
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SALARY
TBD
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HOURS PER WEEK
40
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DATE POSTED
Feb 6, 2025
(Full-Time | Remote | EST Schedule)
Are you an organized, proactive professional who thrives in a fast-paced environment?
Do you enjoy supporting leaders, managing details, and ensuring projects run smoothly? If so, we’re looking for YOU to join our team as the Executive Assistant / Project Manager for our Done-For-You (DFY) service!
About Us
We own multiple companies within the real estate industry—whether through investing ourselves or helping real estate investors and agents achieve financial independence through our specialized services.
The company you’ll be working with is GrumpyHare, a premier hosting platform for Real Estate Investors and Agents.
We recently launched a Done-For-You (DFY) service, and we’re looking for a highly organized and capable Executive Assistant / Project Manager to work closely with our DFY Manager and ensure smooth and efficient operations.
Position Overview
As the Executive Assistant / Project Manager, you’ll be the right-hand support to our DFY Manager. From managing schedules and coordinating tasks to ensuring quality standards, you’ll play a critical role in driving the success of our DFY team and delivering an exceptional experience to our clients.
Key Responsibilities:
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- Scheduling: Organize and maintain the DFY Manager’s calendar, prioritizing deadlines, meetings, and appointments.
- Meeting Notes & Action Items: Take detailed notes, summarize key takeaways, and ensure follow-ups are executed.
- Task & Project Coordination: Assign, track, and follow up on tasks using
- Client Communication: Assist with client inquiries, maintain professional correspondence, and ensure timely updates.
- File & Document Management: Organize and maintain files for quick and easy access in Google Drive and other tools.
- Tool & Workflow Management: Utilize
- Quality Control: Review deliverables to ensure they meet high standards before being sent to clients.
- Problem Solving: Identify issues, provide solutions, and proactively address challenges to keep projects on track.
What We’re Looking For:
- Experience: 4+ years in administration, project management, and operations. Experience in real estate or SEO services is a plus.
- Organizational Mastery: Strong attention to detail, ability to manage multiple tasks, and excellent time management.
- Tech-Savvy: Proficiency in
- Communication Pro: Excellent written and verbal skills with a proactive and professional approach.
- Independent & Collaborative: Self-motivated with the ability to work both independently and as part of a team.
- Team Player: A positive and solution-oriented attitude, with a commitment to contributing to team success.
Why Join Us?
- Be part of an innovative, fast-growing team in the real estate and SEO industries.
- Work on exciting projects with a high-impact role in company growth.
- Enjoy a supportive, fast-paced, and collaborative environment.
- Opportunities for professional development and growth.
Position Details:
- Schedule: Monday - Friday, 8 AM - 5 PM EST (1-hour unpaid lunch)
- Employment Type: Full-Time | Remote
Future Benefits:
- 5 paid sick days after 3 months
- 5 paid vacation days after 6 months
How to Apply:
Ready to join our team and make an impact? Follow these steps carefully:
Send the following to:
1. Your updated resume.
2. Your DISC personality assessment.
3. A 1-2 minute introduction video explaining:
- Who you are.
- Your experience.
- Why you’re the perfect fit for this role.
4. Use the subject line: “Project Manager Assistant Admin Application”
5. Link to your onlinejobs.ph profile.
Applications that do not follow these steps will not be reviewed.
We can’t wait to find the right Executive Assistant | Project Manager to help us grow and succeed together!
