Executive Assistant with 2 years experience

We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will have strong administrative skills, excellent communication abilities, and a keen eye for detail. This role requires expertise in inbox and calendar management, travel coordination, project oversight, website maintenance, and Canva design.

To apply: Send your resume, portfolio and video intro to adoboacerecruitment@gmail.com . Please answer the following questions in your video (you may edit and apply your Canva skills if you want):

1. Discuss the last project you helped a client with and what was your role in making it successful.
2. How do you address confusions and disagreements when working with a team?
3. What client-facing task do you enjoy doing the most?

Key Responsibilities:

Inbox & Calendar Management: Efficiently manage and prioritize the executive’s email inbox, responding to inquiries and flagging important messages. Organize and optimize the executive’s schedule, coordinating meetings, appointments, and events.
Set reminders and follow-ups to ensure tasks and commitments are met.

Travel Management: Arrange domestic and international travel, including flights, accommodations, and transportation. Prepare detailed travel itineraries and ensure all necessary documents are organized. Adjust travel plans as needed based on changes and preferences.

Project Management:Oversee and coordinate projects, ensuring deadlines and deliverables are met. Collaborate with internal and external stakeholders to track progress and report updates. Maintain project documentation and ensure smooth execution of tasks.

Website Management: Update and maintain company website, communicate with platform support for issues and add contents for SEO purposes.

Canva & Design Support:Create visually appealing presentations, social media graphics, and marketing materials using Canva.
Assist in branding and design projects to ensure consistency across platforms. Support content creation for digital and print materials as needed.

Key Qualifications & Skills:

Proven experience as an Executive Assistant or similar administrative role.
Strong proficiency in email and calendar management tools (Google Workspace, Microsoft Outlook, etc.).
Experience in booking and coordinating travel itineraries.
Familiarity with project management tools (Asana, Trello, Monday.com, etc.).
Basic website management skills (WordPress, Squarespace, or similar CMS experience preferred).
Proficiency in Canva and a good eye for design.
Excellent written and verbal communication skills.
Strong attention to detail, problem-solving skills, and the ability to multitask.
Highly organized, proactive, and able to work independently.