Operations & Project Coordinator

We are a fast-growing, vision-driven company on a mission to help students achieve their dreams through group and 1:1 tutoring services. As a startup, we thrive on tackling new challenges, adapting quickly, and building systems from scratch. If you love turning big ideas into actionable results and keeping multiple plates spinning, this might be the perfect role for you.

THE ROLE:

We are looking for someone who can juggle project coordination, operations support, and administrative assistance. This is a fast-paced, high-pressure position where you will:

- Coordinate tasks and deadlines across various projects
- Streamline operations and continuously refine processes
- Provide administrative support to the CEO and keep them informed

If you thrive in chaos, enjoy finding order in the midst of rapid change, and love implementing systems that make things run smoothly, read on.

KEY RESPONSIBILITIES:

- Oversee production and publishing of social media content, ensuring deadlines are met
- Monitor progress on multiple initiatives, providing administrative support as needed
- Identify and resolve bottlenecks, always looking for ways to improve
- Provide updates on KPIs, project status, and team performance
- Build and maintain spreadsheets for tracking, reporting, and analysis
- Create tools and templates to optimize efficiency and guide decisions
- Assist with hiring and delegate tasks to administrative or virtual assistants
- Communicate effectively, keeping everyone in the loop and ensuring clarity

WHAT WE’RE LOOKING FOR:

- Perfectionist with strong attention to detail
- Thrives in chaos and loves building systems from scratch
- Data-driven mindset, able to refine processes using insights
- Calm under pressure, comfortable with ambiguity in a startup environment
- Fun, positive personality who lifts team morale
- Tech-savvy, open to exploring new software and tools
- Excellent communicator, unafraid to ask questions and clarify details

WORKING ENVIRONMENT & REQUIREMENTS:

- Must have significant overlap with North American (EST) working hours
- Fluent in English (C1 or C2 level)
- At least 1+ years in a similar coordination or administrative role; startup experience is a plus
- Familiarity with Google Workspace, project coordination tools (Asana, Trello, ClickUp), and openness to new tools like Zapier, ActiveCampaign, etc.
- Plenty of growth potential as we expand our operations

WHY JOIN US:

- High-impact role where your organization and systems become the backbone of our growth
- Dynamic environment with new challenges and opportunities to innovate daily
- Room for professional development and upward mobility
- Meaningful mission: help students worldwide achieve their academic goals

HOW TO APPLY:

Subject Line: Use "I am extremely _____ (your top skill) that makes you excel]"

Attach your resume (PDF preferred)

In the body of your message, briefly introduce yourself and include:

A short paragraph explaining why you’re a great fit for this role
An example of a system or process you created or improved in a previous position
Spreadsheet Know-How:

In 1–2 sentences, describe your favorite spreadsheet function or formula and how you used it to solve a problem
Optional Video or Audio Introduction:

If you’re comfortable, record a 1-minute video or audio clip explaining why you excel at coordinating projects and operations. Upload it (YouTube unlisted, Google Drive, etc.) and share the link
Confirm Availability:

Let us know if you can work EST hours and how many hours per week you’re available
Additional Skill Tests:

If you have completed any typing speed tests or skill-specific online quizzes, please mention them or include your results
We appreciate your thoroughness and look forward to seeing how you will bring order to our chaos. Good luck!