Executive Assistant

Position: Executive Assistant (Remote)

Location: Remote (Work from anywhere)

About Us:We are a creative agency built on innovation, agility, and bold ideas. Our DNA thrives on creativity as the most important variable in building something that matters. We embrace an entrepreneurial spirit, a "move fast and break things" mindset, and a commitment to delivering impactful brand growth and Upgrade to see actual infontum for our clients. Our tight-knit team is young, fun, and driven, with big ambitions to lead in the creative space globally. We’re looking for an exceptional Executive Assistant to join us on this journey.

The Role:As the Executive Assistant, you’ll play a critical role in managing and streamlining the professional lives of key leaders within the organisation. You’ll handle calendars, emails, and priorities with precision, ensuring focus remains on growth and delivering exceptional work. This is not your typical admin role; we’re looking for someone who aligns with our DNA and thrives in a fast-paced, creative environment.

Key Responsibilities:

Calendar Management: Organise and maintain calendars, scheduling meetings, coordinating with internal and external stakeholders, and ensuring no conflicts.


Email Management: Monitor, prioritise, and respond to emails on behalf of leadership, ensuring timely and professional communication.

Task Prioritisation: Act as a gatekeeper, managing priorities and deadlines across various projects and commitments.

Travel Coordination: Arrange travel plans, including flights, accommodation, and itineraries, ensuring seamless logistics.

Document Preparation: Prepare presentations, reports, and meeting agendas with accuracy and creativity.

Project Assistance: Support ongoing creative and administrative projects, ensuring deliverables are met on time.

Team Coordination: Liaise with the team to facilitate smooth communication and workflow.

Miscellaneous: Handle personal tasks, research, and ad-hoc requests with discretion and efficiency.

About You:

Aligned with Our DNA: You thrive in a creative, fast-paced environment. You’re entrepreneurial, solutions-focused, and excited about the opportunity to grow with us.

Detail-Oriented: You have exceptional organisational skills and a sharp eye for detail, ensuring nothing falls through the cracks.

Proactive and Adaptable: You’re two steps ahead, anticipating needs and adapting to changing priorities with ease.

Strong Communicator: You have excellent written and verbal communication skills and can represent our brand with professionalism.

Tech-Savvy: You’re comfortable with tools like Google Workspace, ClickUp, Slack, and other digital platforms we use to stay connected.

Confidentiality: You handle sensitive information with the utmost discretion and integrity.

Creative Edge: You bring a touch of creativity to everything you do, from drafting emails to preparing presentations.

Preferred Experience:

Previous experience as an EA or in a similar role.

Experience in a creative or entrepreneurial environment is a plus.

Familiarity with project management tools like ClickUp or similar platforms.

Why Join Us?

We’re not just about work; we’re about creating something bigger than ourselves. You’ll have the opportunity to work alongside passionate, ambitious leaders in a dynamic and collaborative environment. If you’re excited by the idea of playing a key role in the growth of a creative powerhouse, we’d love to hear from you.

How to Apply:

If this sounds like you, send us your CV and a cover letter detailing why you’re the perfect fit for this role. Share how your experience aligns with our DNA and how you can make an impact as our Executive Assistant.

Application Questions (non-negotiable):

Tell us about a passion or interest outside of work that inspires you and how it shapes the way you approach challenges.

What excites you most about working in a fast-paced, creative environment, and how do you align with our "move fast and break things" mindset?