VA Admin Assistant - Social Media & QuickBooks Specialist

Role Overview:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. In this role, you will play a vital part in managing communications, coordinating schedules, overseeing financial tasks, and handling social media activities. Your contributions will ensure smooth daily operations, exceptional customer service, and increased productivity to support business growth.

Key Responsibilities:
* Respond to incoming calls and schedule appointments efficiently for potential leads.
* Manage financial transactions, oversee QuickBooks, and track payments.
* Share photos of recent projects on social media to engage and retain customers.
* Respond professionally to customer reviews across various platforms.
* Handle email correspondence and follow up with leads to boost business opportunities.
* Place online orders for finished materials and coordinate timely deliveries.
* Design templates for project estimates and create detailed cost proposals.
* Monitor platforms like Nextdoor and Houzz to identify and connect with new leads.
* Organize and track stage payments for ongoing projects to ensure financial accuracy.
* Oversee payroll processing and ensure timely compensation for employees.

Skills & Qualifications:
* Minimum of 2 years of experience in administrative support or customer service.
* Proficiency in QuickBooks and word processing tools.
* Strong organizational skills and ability to manage time effectively.
* Proven ability to handle multiple tasks and prioritize efficiently.
* Excellent verbal and written communication skills.
* High school diploma required; additional experience in administrative roles is a plus.

Why Work With Us?
* Be part of a company specializing in premium residential renovations.
* Gain hands-on experience working with clients, designers, and architects on interior remodeling projects.
* Join a team that values professionalism, attention to detail, and effective project management.

If you’re a proactive and detail-oriented professional with outstanding organizational and communication skills, we’d love to hear from you!

Apply today to contribute to our success and grow with our team.