Executive Assistant – VA & Project Manager

I am looking for a highly organized, proactive, and detail-oriented Executive Assistant to manage VAs, oversee projects, and ensure business operations run smoothly across multiple brands. You will work closely with me to track tasks, streamline workflows, and keep everything on schedule.

This is a long-term opportunity for someone who excels at managing remote teams, coordinating tasks, and keeping operations structured.

???? Key Responsibilities

? Team & VA Management
Oversee and organize tasks in Asana across multiple brands.
Assign and track work for Virtual Assistants (VAs) & freelancers.
Ensure tasks are completed on time and meet quality standards.

? Project & Workflow Management
Keep GoHighLevel (GHL), Beehiiv, Shopify, and social media tasks organized.
Manage deadlines, workflows, and reporting for multiple business projects.
Assist in hiring & onboarding additional VAs or freelancers as needed.

? Weekly Reports & Strategy Calls
Prepare weekly progress reports on project updates.
Attend weekly meetings with the CEO to discuss business priorities.
Identify gaps & suggest improvements in team workflow.

? Administrative Support & System Management
Manage emails, scheduling, and team communications.
Document workflows & create SOPs (Standard Operating Procedures).
Ensure Beehiiv newsletters and GHL workflows are running smoothly.

???? Who We’re Looking For
? Highly Organized & Detail-Oriented – Can juggle multiple tasks and keep everything structured.
? Strong Communication Skills – Must be confident in managing teams and following up on tasks.
? Proactive & Self-Motivated – Sees what needs to be done and takes action without waiting for instructions.
? Experience Managing VAs & Teams – At least 2 years experience managing virtual teams or projects.
? Tech-Savvy & Comfortable with Digital Tools – Familiar with Asana, Beehiiv, Shopify, GHL, and Google Drive (or willing to learn).
? Fluent in English – Excellent written and verbal communication.

???? How to Apply

???? Include the following:

1?? A brief introduction about yourself and your experience.
2?? Your expected hourly/monthly rate.
3?? A screenshot of your internet speed test.
4?? Your favorite productivity tool and why you use it.

???? Applications that do not follow these instructions will not be considered.