Virtual Executive Assistant (Lead Scheduling & Financial Tasks)

Job Overview:
As an Administrative Assistant, you will play a crucial role in managing communications, scheduling, financial tasks, and social media interactions. You will be responsible for ensuring smooth day-to-day operations, supporting customer service, and assisting with administrative duties to enhance productivity.


Key Responsibilities:
* Answer incoming calls and schedule leads promptly and efficiently.
* Manage QuickBooks, follow up on payments, and handle financial transactions.
* Post pictures of new projects on social media platforms to engage customers.
* Respond to customer reviews on various platforms professionally and promptly.
* Manage emails and follow up on potential leads to enhance business opportunities.
* Order finished materials online and ensure timely delivery.
* Create templates for estimates and draft detailed project estimates.
* Monitor platforms such as Nextdoor, Houzz, etc., to identify potential leads.
* Organize and oversee stage payments for various projects.
* Manage payroll processing and ensure timely disbursements.


Mandatory Skills & Requirements:
* Minimum of 2 years of experience in customer service or administrative support.
* Proficiency in word processing software and QuickBooks.
* Strong time management and organizational skills.
* Ability to multitask and prioritize tasks effectively.
* Excellent written and verbal communication skills.
* High school diploma required; additional experience as an Administrative Assistant or Secretary is a plus

Why Join Us?
* Be part of a company specializing in high-quality residential renovations.
* Gain experience working directly with clients, designers, and architects on interior remodeling projects.
* Join a company that values professionalism, attention to detail, and efficient project management.

If you are an organized, detail-oriented professional with excellent communication skills, we would love to hear from you!