Executive Assistant with Asana Proficiency

As an Executive Assistant, you will proactively support senior leadership across our three functional organizations - G&A, Business, and R&D providing general administrative support, including complex calendar support with strong attention to accuracy, detail, and allocation of time to promote productivity and anticipate the need to re-prioritize as appropriate; heavy
domestic and international travel coordination and logistics; and internal and external meeting coordination and logistics.

Duties + Responsibilities
- On-call availability to provide immediate support across various time zones in which the leader(s) is working.
- Skilled in managing a dynamic workload, requiring quick decision-making and changes in priorities.
- Function as the primary point of contact for internal and external communications on behalf of the leader(s) supported. Draft, review, and manage various communications (via Asana task, slack, and email) ensuring timely responses and follow-ups.
- Clearly communicate and set expectations with internal and external stakeholders regarding a lead’s time and priorities.
- Proactively maintain schedules and coordinate calendar activities including the scheduling and maintaining of 1:1 meetings, ad-hoc group meetings, and coordination for recurring teaUpgrade to see actual infoetings.
- Organize meetings, including agenda preparation, meeting notes, and follow-up on action items
- Expense reconciliation and processing
- Regular or occasional participation in a variety of team and 1:1 meetings (recurrence varies based on the meeting, i.e. daily, weekly, monthly, quarterly) to gain context and awareness of business-critical priorities for all leaders supported.
- Manage highly confidential and sensitive information with the utmost discretion and diplomacy.
- Plan and coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
- Collaborate with other Admin teaUpgrade to see actual infombers to provide seamless support
within the function and with cross-functional teams
- Support programmatic scheduling for departments: i.e. large internal meetings, new hire onboarding, and one-off requests

Qualifications:
- Proficiency in Asana is required, along with experience using GCal, Gmail, and Slack.
- Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc) or a similar role supporting multiple leaders in different time zones.
- Bachelor's degree or any certificate course (required)
- Excellent phone, email, and instant messaging communication skills
- Excellent English communication skills, both written and verbal (at least B2 level)
- Solid organizational & time management skills
- Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
- Experience with word-processing software and spreadsheets (e.g., MS Office)
- Knowledge of online calendars and scheduling (e.g., Google Calendar)
- Proactive attitude & willingness to be trained
- Able to work on a graveyard shift

Technical Requirements:
- USB Headset with Noise Cancellation feature
- Working Webcam
- Computer with at least 1.8 GHz processor and at least 4GB RAM
- Main Internet Service Speed: at least 25 Mbps cable connection
- Backup Internet Service Speed: at least 10 Mbps

Benefits:
- Health Insurance (HMO)
- Performance Incentives
- Job Security and Stability
- Paid Training
- Inclusive Culture
- Upskilling Opportunities
- 100% Work-From-Home
- Exceptionally Supportive Team
- Opportunities for Career Growth
- Fun Work Environment
- Holiday & Overtime Pay

Schedule: Depends on the leader's time zone
Location: This is a remote job