Lead Operations Administrator

Responsibilities:

Finance Reconciliations:

Track and categorize business expenses for accurate financial reporting.
Maintain QuickBooks or other accounting platforms with up-to-date records.
Prepare monthly or weekly financial reports (income, expenses, and outstanding balances).
Transaction Reconciliation: Reconcile real estate transaction accounts, including commissions, closing statements, and fees.
Expense Tracking: Monitor and categorize business expenses to ensure accurate financial records.
Financial Reporting: Prepare and review financial reports, including income, expenses, and outstanding invoices.
QuickBooks/Accounting Support: Assist with data entry, monthly reconciliations, and ensuring financial records are up to date.
Budget Oversight: Track and monitor budgets for various projects, ensuring costs remain within scope.

Operations Management:
Manage schedules, including follow-up calls, meetings, and appointments.
Support general administrative tasks (email management, document prep, and reporting).
Oversee project progress, ensuring deadlines are met for business initiatives.
Track operational KPIs and identify areas for process improvement.
Coordinate and oversee key operational tasks to ensure timely project and business completion.
Identify opportunities to streamline processes for improved business efficiency.
Manage schedules, follow-up calls, meetings, and critical appointments.
Provide regular reporting on task progress, business activities, and performance metrics.

File Management and Documentation:
Maintain organized digital records for financial reports, contracts, and operations files.
Assist with onboarding/offboarding of team members or clients when needed.

System and Process Management:
Implement and maintain systems to streamline workflows (Trello, Asana, etc.).
Assist with vendor management, ensuring all invoices and payments are reconciled.