Executive Assistant

Location: Remote Job Type: Full-Time

About Us: At B.D. Smith Financial Services, we are dedicated to empowering families and small business owners to achieve financial freedom and build generational wealth. We are currently seeking a proactive and highly organized Executive Assistant to join our team and provide exceptional administrative and marketing support.

The Position: Join our dynamic team as an Executive Assistant, where you will play a key role in supporting day-to-day operations, marketing initiatives, and organizational tasks. This role is perfect for someone who is detail-oriented, highly organized, and comfortable handling a mix of administrative duties and marketing-related tasks.

Work Hours: This is a remote position with set working hours from 9 AM to 6 PM EST (1-hour lunch break).

Key Responsibilities: Personal/Administrative Assistance:

Monitor and organize email inboxes, ensuring timely responses and clear communication.

Manage and update contact lists and client databases.

Schedule appointments, meetings, and calls, while maintaining an organized calendar.

Create and update spreadsheets, reports, and other business documents.

Conduct research on various topics, such as vendors, tools, or competitors.

Assist with task follow-ups, reminders, and general organizational needs.

Handle other administrative tasks as assigned to support business operations.

Marketing Support:

Social Media Management: Create, schedule, and monitor posts across platforms. Engage with audiences and track performance metrics to refine strategies.


Email Marketing: Assist in creating and sending newsletters, email campaigns, and follow-up sequences. Track campaign performance and optimize strategies.

Content Creation: Assist in writing and editing content for social media, blogs, and email marketing. Ensure consistency with brand messaging.

Lead Generation: Support efforts to gather, track, and manage leads through digital platforms and CRM systems.

Appointment Scheduling: Manage online tools to streamline client appointment bookings and reminders.

Project Coordination: Support ongoing business projects by managing timelines, deliverables, and resources.

Qualifications:

Proven experience as an Executive Assistant, Virtual Assistant, or in a similar role.

Strong proficiency in tools such as Microsoft Office, Google Workspace, and spreadsheets. Experience with CRM tools and email marketing platforms is a plus.

Solid understanding of social media platforms, email marketing basics, and lead tracking.

Exceptional organizational skills with keen attention to detail.

Excellent written and verbal communication skills in English.

Ability to multitask, prioritize, and independently solve problems.

Proactive mindset with a commitment to continuous improvement and growth.

What We Offer:

Competitive salary with quarterly performance-based bonuses.

Opportunity for a salary increase after a six-month performance evaluation.

Full-time, remote position in a supportive and collaborative team environment.

Professional development and training opportunities to help you grow in your role.

Application Process: If you are an organized, detail-driven individual who thrives in a remote environment and is passionate about supporting a mission-driven business, we want to hear from you!

Please submit your resume along with a cover letter that highlights your relevant experience, interest in the role, and salary expectations.

We look forward to welcoming you to our team and working together to achieve exceptional results!