Bilingual Virtual Assistant Needed for Administrative Support (Spanish/English)

I’m seeking a proactive, organized Virtual Assistant who is fluent in both Spanish and English to assist with administrative and organizational tasks. This role focuses on background support to help streamline my day-to-day responsibilities, freeing up my time for high-impact activities. The VA will work entirely outside of company systems and will not handle sensitive client data.

Responsibilities:
• Calendar Management: Scheduling, rescheduling, and confirming appointments using Google Calendar.
• Email Organization: Sorting and managing my inbox, drafting follow-up emails using pre-approved templates, and flagging priority items.
• Task and Project Organization: Using tools like Trello, Notion, or Google Sheets to organize daily to-dos, client follow-ups, and project ideas.
• Client Follow-Up Assistance: Sending email templates requesting documents (e.g., pay stubs, bank statements), but not accessing final files.
• Pipeline Tracking: Updating and summarizing lead and task statuses for me to review and plug into internal systems.
• Idea Management: Capturing and organizing ideas, creating checklists, and ensuring I stay on top of personal and professional priorities.
• General Administrative Tasks: Any non-sensitive work that helps me stay organized and productive.

Skills Needed:
• Fluent in Spanish and English (written and spoken).
• Excellent organizational and communication skills.
• Experience with tools like Google Calendar, Trello, Notion, or Google Sheets (or a willingness to learn quickly).
• Ability to work independently, take initiative, and manage time efficiently.

Bonus Skills:
• Experience working with real estate, loan officers, or administrative support roles.
• Familiarity with email automation tools like Calendly or Zapier.

Work Hours:
• 20-40 hours per week. Flexible hours but must be available during U.S. business hours (Arizona Time).

What I Offer:
• Long-term, steady work with opportunities to take on more responsibilities over time.
• Clear, ongoing training to ensure success in your role.
• A chance to make a significant impact by helping streamline and organize operations.

How to Apply:
Please submit the following:
1. A brief introduction about yourself and your experience.
2. Specific examples of similar tasks you’ve handled.
3. Your hourly rate.

I look forward to working with someone who’s detail-oriented, proactive, and eager to help me optimize my day-to-day workflow!