Executive/Personal Assistant

Company Overview: A husband/wife team run a dynamic and rapidly growing company specializing in roofing and Tesla solar/battery solutions in Florida, USA, complemented by various other business ventures. They are seeking a highly active individual experienced as a dedicated Executive Assistant capable of efficiently managing and delegating tasks to enhance organizational productivity.

Position Summary: The Executive Assistant will provide comprehensive administrative support to the CEO and COO, ensuring seamless management of daily operations. This role requires a proactive individual adept at handling a diverse range of responsibilities in a fast-paced environment.

Key Responsibilities:

Calendar and Schedule Management: Coordinate and maintain the calendar, including scheduling meetings, appointments, and travel arrangements to optimize time management.

Communication Handling: Manage all forms of communication, including emails and phone calls, by prioritizing, responding, or delegating as appropriate to ensure timely and effective correspondence.

Meeting Coordination: Organize and prepare for meetings by drafting agendas, compiling necessary materials, and recording minutes to facilitate productive discussions.

Project Assistance: Support in various projects by conducting research, preparing reports, and ensuring timely completion of tasks.

Task Delegation: Identify tasks that can be assigned to other team members, ensuring effective delegation and follow-up to maintain workflow efficiency.

Confidentiality Maintenance: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.

Qualifications:

Experience: Minimum of 3 years as an Executive Assistant or in a similar role, preferably supporting C-level executives.

Education: Bachelor's degree in Business Administration or a related field is preferred.

Skills:

Exceptional organizational and time-management abilities.
Strong written and verbal communication skills.
Proficiency in office software, including Microsoft Office Suite and calendar management tools.
Ability to work independently and make informed decisions.
Demonstrated capability to handle multiple tasks and prioritize effectively in a fast-paced environment.


Application Process: Interested candidates are invited to submit their resume and/or a cover letter detailing their relevant experience and explaining why they are an ideal fit for this role. Applications should be sent to [email address] with the subject line "Executive Assistant Application – [Your Name]."