Project Manager Assistant

Job Summary:

We seek a motivated and outgoing Project Management Assistant to join our team. In this role, you will support our Project Managers, ensuring they have all the information and resources they need to perform their best. When replying to this job posting, please start the subject line of your reply with the date of the week and write Admin Position. Your responsibilities will include fielding estimates, reviewing estimates based on scoped parameters, receiving invoices, verifying invoices, coding and submitting invoices, and fielding and documenting change orders. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. The hours of operation are Monday – Friday 9 AM – 5 PM EST.

Responsibilities
• Data entry within project management systems
• Field estimates for scoped project work within the allotted timeframe
• Coordinate with subcontractors on what is needed for them to provide an accurate estimate
• Input estimate amounts into the subcontractor quote tracker
• Receiving and reviewing invoices
• Reference estimates to verify invoice validity
• Coordinate with Project Managers/Superintendent to verify work/trade completion
• Maintain sub-contractor expense tracker
• Proactively reach out to subcontractors weekly to field invoices
• Reference expense reports to prevent or identify invoice errors
• Field and maintain change order documentation
• Coordinate with both Project management and subcontractor on change orders
• Update and maintain project subcontractor information
• Weekly project invoice auditing
• Detail-oriented, meticulous, results-driven, independent, able to work well in a construction office environment