Executive Admin Assistant (Night-shift)

The Role:
Reporting to the Senior Executive Assistant, the Administrative Assistant will play a crucial role within the Administrative Team. This position involves effective communication and management of team functions.
Responsibilities include producing presentation materials, preparing for events, and supporting the Senior Executive Assistant. The Administrative Assistant will also gain proficiency in company administration and handle communication with the Chief Executive Officer and clients.
This role requires good and continuously improving understanding of Custom Learning Systems’ educational programs and regular meetings with the Senior Executive Assistant to ensure alignment between expectations and outcomes.

The Responsibilities:
This list is not exhaustive, and additional responsibilities may be assigned as needed.
• Answer emails in a professional manner
• Assist in managing the Chief Executive Officer’s calendar and schedules
• Assist in specific committees and events preparation as assigned
• Follow up on task and project-related activities to ensure timely completion
• Maintain organized online filing systems for materials
• Manage and update Client Relationship Management systems e.g. Zoho CRM, SharePoint, OneNote, FTP)
• Perform data entry tasks with attention to detail
• Provide administrative support including email correspondence and preparing documents such as memos, letters, spreadsheets, forms, brochures, and bulletins
• Provide typing and other support to the Senior Executive Assistant
• Schedule internal and external calls and meetings efficiently
• Take accurate meeting minutes and prepare concise summaries
• Transcribe dictations and maintain records as needed
• Update, customize, and maintain presentation materials e.g. templates, workbooks, PowerPoints
• Perform other duties as assigned by the Senior Executive Assistant

Skills, Experience, and Qualifications Required:
• Strong attention to detail and exceptional organization skills
• Ability to thrive in a fast-paced environment with strict deadlines
• Effective time management and prioritization skills, particularly when managing conflicting deadlines
• Excellent interpersonal skills, adaptability and a positive, professional demeanor
• Effective communication skills, both verbal and written, with a collaborative approach
• Commitment to discretion and maintaining confidentiality in all job responsibilities
• Experience with CRM systems such as Zoho, is advantageous
• Previous experience in similar customer service role is highly desirable
• Proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, Excel, Teams, SharePoint, OneNote, and Bookings
• Typing speed of at least 60 words per minute
• Access to a PC or laptop

Home Office Requirements:
Internet Connection : Must be 15 mbps at the least, preferably wired connection with PLDT, Cable connection is fine if it's more than 5mbps. We DO NOT accept plug-in, wi-fi or wimax.
Computer/Laptop: The contractor must have a good working computer.
Headsets : The Contractor must have noise cancelling headsets preferably Plantronics Blackwire C320M headsets. Assessment will be done during test calls.
Dedicated Home Office - Contractors are required to have a dedicated home office free from noise and distractions.
Web Cam - for meeting purposes
Must be comfortable in working with Time Doctor/Screenshot Monitor