Executive Assistant to Grace - Looking for a Unicorn!

Here’s a quick video introducing the job and the client! https://www.loom.com/share/0c44788392b540e5ac7a4c7bac35aff8?sid=7570d270-c473-4faa-b2fc-602ed0bb7439

I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.

If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!

My promise to you:
*I provide a FUN working environment.
*We are constantly learning new things.
*We are a team who wants to be the best at what we do, which means you have the BEST teammates.
*I ALWAYS pay on time.
*I treat all of my team members with respect and love.

Client Overview:
*Grace is an executive coach and a consummate professional. She is looking for a unicorn who can help her with administrative tasks so she can work on her zone of genius!

Client Requirements:
*Must be able to work any 2-hour block from 9am-5pm Eastern Time (US)
*Must be able to work 10 hours weekly, and if everything goes well, your hours will increase!
*Must have experience with executive/administrative assistance or any similar role
*Must have excellent verbal and written communication skills
*Must be super organized with high attention to detail
*Detail-oriented with a commitment to quality control
*Must be an independent thinker with strong problem-solving skills

Software tools used by the client:
*Google Suite
*Microsoft Suite
*DocuSign
*InvoiceHub.com
*Fathom
*Zoom
*Microsoft PowerPoint/Google Slides

Responsibilities/Tasks:
*Prepare and update engagement agreements using DocuSign, ensure each document reflects current dates and details
*Use Fathom to review transcripts of coaching sessions and organize session notes into client-specific folders in Google Drive and Docs.
*Manage Grace's calendar, schedule appointments, coordinate and organize dates for coaching sessions
*Use AI tools to analyze session notes and identify recurring themes and insights that can guide future coaching sessions
*Research and implement automation tools
*Create PowerPoint/Google Slide presentations
*Create social media content from Grace's articles, coaching sessions, and calls
*Identify opportunities to streamline administrative processes
*Brainstorm with Grace and suggest ideas for operational improvements


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If you know in your heart this job is for you, please apply on our super quick application system by clicking here: https://app.loxo.co/job/MjUwMTMtamhnN2U0Z2V5ZnQ4MHhyZw==

You only have to apply for one job through our portal, and then you can email us if you want to be considered for additional positions.

We have many positions available, so even if this one isn't a perfect fit, if you are a hard worker who loves learning and pays attention to the details, we will probably have something else available for you!

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Our super cool hiring process:

*We have real people communicating with you and looking at your application!
*We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and you have the skills for it.
*At any time, you can check out the other clients we have and ask to take Paid Tests for them, as well!

Please note that there is a 1-time Profile that you will help us fill out before the Paid Test. This profile will be sent to our clients, along with your Paid Test results. We value you as a person, and we value your time. Once you're in with Rhino Squad, you're IN, and you have lots of job opportunities available to you. So we appreciate your help in preparing your details to present to our clients.

IMPORTANT: Do not book on Rhino Julie's client booking page, this causes our potential clients to be unable to book sales calls with her. We love your enthusiasm, but Rhino Julie's job is to get clients for our virtual assistants to get their dream jobs. Our recruitment team’s job is to take care of our applicants and help them match with their dream job. So, please apply here for your dream job and we will invite you for an interview if your qualifications match the job you're interested in. We cannot stress how important it is to leave her calendar open for her client calls.