Part-Time Executive Assistant (Potential for Full-Time)

We are seeking a highly organized and efficient Executive Assistant to provide comprehensive support to a busy CEO. This is a part-time position with the strong possibility of transitioning to full-time for the right candidate. We value reliability, proactive problem-solving, and excellent communication skills.

Job Description:

We are seeking a detail-oriented and highly organized Executive Assistant with at least one year of experience supporting busy executives. This role requires someone who is a proactive problem-solver, a clear and concise communicator, and able to manage multiple tasks simultaneously. You will work independently with minimal supervision, managing your own workload effectively. Your primary responsibility is to free up the executive's time, allowing them to focus on strategic initiatives.

Responsibilities:

Manage and maintain the executive's calendar, scheduling meetings and appointments.

Manage email correspondence and prioritize tasks.

Prepare presentations and documents using software such as PowerPoint (or Google Slides), Canva, and also is familiar with using Kajabi.

Handle confidential information with discretion and professionalism.

Coordinate communication between different teams and individuals.

Handle travel arrangements as needed.

Provide general administrative support, including filing, data entry, and record-keeping.

Proactively identify and solve problems, taking initiative to streamline processes and improve efficiency.

Daily reporting to the client on progress and tasks completed (as needed).

Punctuality and time management are critical.

Qualifications:

Minimum one year of experience as an Executive Assistant.

Excellent written and verbal communication skills in English; confident communicating with US clients.

Strong organizational skills and ability to manage multiple tasks efficiently. Must have a well-defined system for organizing work.

Proactive problem-solving skills and ability to work independently with minimal supervision.

High level of accuracy and attention to detail.

Proficiency in Microsoft Office Suite (or Google Workspace equivalent), PowerPoint, and ideally Canva and Kajabi.

Demonstrated ability to effectively communicate and collaborate with different teams.

Common sense, honesty, and strong work ethic are essential.

Compensation:

$5/hour (starting rate)

Hours:

Part-time (hours to be discussed, graveyard shift; potential for full-time).

To Apply:

Please submit your resume and a cover letter highlighting your experience supporting executives and showcasing your organizational systems and problem-solving skills.

We are looking for a reliable and proactive individual who can become a valuable member of our team. Punctuality and a commitment to excellence are highly valued.