Executive Assistant x General Virtual Assistant

About Spectre Ventures:

Spectre Ventures is a dynamic, internet-based company focused on building and growing multiple projects, including an eCommerce brand and a content site. We are currently looking to hire a full-time Executive Assistant / General Virtual Assistant to assist in managing day-to-day tasks across these projects.

The Role:

We’re looking for someone who is highly organized, proactive, and can work independently. As the Executive Assistant / General Virtual Assistant, you’ll work directly with the CEO and play a critical role in ensuring smooth operations across various projects. This is a full-time role, and you must be available from 9am to 6pm (Manila Time), Monday to Friday. Since this is a full-time commitment, candidates are expected to remain available, and not to work on any other jobs during these hours.

Key Responsibilities (but not limited to):

- Assisting the CEO with daily tasks and operations.
- Building out project management and reporting systems.
- Developing and organizing an SOP database for future hires.
- Managing invoices, tracking payments, and handling basic bookkeeping tasks to ensure accurate financial records.
- Providing outstanding customer service and addressing customer inquiries using tools like Zendesk.
- Crafting and tracking business performance reports.
- Conducting online research and compiling reports or databases.
- Creating compelling social media posts and other written content.
- Handling various ad-hoc tasks with flexibility and adaptability.

Who We're Looking For:

- Education: Bachelor's degree or equivalent in Business, Marketing, Finance, or Accounting.
- Experience: At least 2 years of experience in a similar role, working remotely and full-time.
- Language Skills: Excellent spoken and written English is required. Knowledge of Mandarin (reading and writing) is a plus.
- Tech Skills: Familiar with tools like Shopify, Zendesk, Google Sheets, Canva, and AI tools.
- Soft Skills: Excellent communication skills, proactive, positive attitude, and ability to work independently. Strong customer service skills are a must.

Job Details:

- Salary: $800/month
- Working Hours: 9am - 6pm, Monday to Friday (Manila Time)
- Commitment: 45-50 hours per week
- Position: Full-time, permanent

If you’re ready to join a growing company and thrive in a fast-paced, flexible environment, we’d love to hear from you! Apply now and become a key part of Spectre Ventures' exciting projects.

Important: Kindly read the requirements thoroughly before applying. Candidates who do not fit the requirements will not be considered. Please include your resume / CV in your application to qualify. Include a short video introduction in your application.