Assistant

Job Title:

Executive Assistant to the CEO

Role Overview:

The Executive Assistant will work closely with the CEO, providing high-level administrative and strategic support to manage operations, streamline communication, and execute projects at the intersection of technology, venture capital, music, and entertainment. This role demands a resourceful, innovative, and highly organized individual with exceptional communication skills and a proactive mindset to support the CEO’s vision and drive operational excellence.

Key Responsibilities:

1. Administrative Excellence:
• Manage the CEO’s complex calendar, schedule meetings across multiple time zones, and prioritize appointments effectively.
• Organize travel arrangements, including detailed itineraries for both domestic and international trips.
• Draft, edit, and review correspondence, presentations, and reports with a high level of accuracy and confidentiality.
2. Project Management and Operations Support:
• Assist in the coordination of high-profile projects involving A-level talent, album releases, tours, and marketing campaigns.
• Support the CEO in developing and executing systems to streamline organizational operations.
• Collaborate with cross-functional teams and monitor project timelines, deliverables, and budgets.
3. Stakeholder and Client Management:
• Serve as a primary point of contact for internal and external stakeholders, ensuring timely and professional communication.
• Build and maintain strong relationships with clients, partners, and high-level executives across industries.
4. Innovation and Research:
• Conduct research on industry trends, opportunities, and competitors to support strategic decision-making.
• Identify and implement tools and technologies to improve efficiency and productivity.
5. Event and Meeting Coordination:
• Prepare agendas, take detailed meeting notes, and ensure follow-up actions are executed.
• Plan and execute high-profile events and meetings, ensuring all logistical and strategic details are covered.

Qualifications and Skills:

• Experience:
• 2+ years as an Executive Assistant or in a similar high-level administrative role, preferably in music, entertainment, tech, or venture industries.
• Skills and Attributes:
• Strong organizational and time-management skills with the ability to multitask and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills, with a professional demeanor.
• Proactive problem solver with a “no task too big or small” attitude.
• Tech-savvy, with experience using tools like Microsoft Office, Google Suite, and project management software and AI tools (e.g., Asana, Trello).
• High emotional intelligence and discretion in handling sensitive information.
• Strong networking skills with a track record of building and maintaining relationships across industries.
• Education:
• Bachelor’s degree in business administration, communications, or a related field preferred.

Preferred Traits:

• Visionary Support: Ability to anticipate the needs of a fast-moving CEO and take initiative to remove roadblocks.
• Industry Awareness: Familiarity with the music, entertainment, tech, and venture landscapes to understand and adapt to the CEO’s dynamic priorities.
• Results-Oriented: A focus on delivering outcomes, ensuring the CEO’s time and resources are maximized to align with the company’s ambitious goals.