Executive Assistant (IB)

We are on the hunt for a top-notch Executive Assistant to bring calm to the chaos and streamline our busy world. Your mission? Take command of overflowing inboxes, manage the nitty-gritty, and make their schedules tick like clockwork. This role is all about stepping in with proactive organization—wrangling tasks, creating seamless workflows, and freeing up the CEO and COO to tackle their big-picture goals.
If you’re up for making a real impact and helping key leaders stay on top of their game, then this is the role for you! ????

What’s in it for you? ????

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

Be part of a fast-growing, $20M business with big plans for the future!
Work for a fun, highly attractive brand that’s shaking up the industry.
Join a team where autonomy and trust are key—your voice matters here!
Enjoy a low-stress environment that values balance and work-life harmony.
Grow in an organized, proactive team that values excellence and competence.
No micromanaging—just the freedom to shine and make an impact.
Help us make laundry fun while getting things done with efficiency and flair!

This opportunity is ideal for someone ready to spread their wings, thrive in a dynamic environment, and make a meaningful impact on our client’s journey to success!

Responsibilities of the Executive Assistant:

Your responsibilities include:

Inbox Management & Prioritization:
Assist the CEO in maintaining a well-organized and efficient inbox
Prioritize, flag, and categorize important messages to ensure timely responses
Handle email responses and follow-ups as needed, ensuring key communications are addressed promptly


Meeting Coordination & Scheduling:
Coordinate internal meetings by contacting team members and arranging appointments
Facilitate external client bookings by sending Calendly links to streamline scheduling on the CEO's calendar


Meeting Support:
Attend meetings with the CEO and COO to observe key discussions and identify action items
Track and prioritize tasks resulting from meetings, ensuring follow-up actions are completed


Travel Management:
Manage travel arrangements, including booking flights, accommodations, and ground transportation
Ensure travel details are in line with the CEO’s schedule and preferences


Administrative & Personal Support:
Assist with a range of ad hoc administrative and personal tasks as they arise
Maintain an organized workflow for the CEO by efficiently managing day-to-day tasks


Financial Administration & Follow-Up:
Process receipts, and invoices, and maintain organized financial records
Follow up with customers to ensure timely payment and address any queries


Support for COO & Cross-Role Assistance:
Provide additional support to the COO by handling delegated tasks from the CEO
Ensure seamless coordination and continuity of work across both roles


Perks:

13th Month Bonus (Wild right?!)
Permanent work-from-home / remote set-up
Health insurance
Dental insurance
Mental health insurance
Great starting salary
Growth opportunity
Performance-based raises
Prizes and bonuses

Specifics:
Time
Full-time, MST time zone
This is a remote position so you can have the freedom to work from anywhere

Miscellaneous
Attire - business casual when in meetings
Professional setup (Pains me I actually need to write this down… ????)
Clean background
Good camera
Good microphone
Strong wifi

Tech Stack
Notion
G-Suite / Google Workspace
Slack
AI Tools / ChatGPT
For brainstorming, generating ideas, and drafting initial concepts.

Compensation
$15k-$22.8k/yr

For interested applicants, please send your updated resume to nolascobree@gmail.com with the subject line: "Executive Assistant (IB) - (Your name)"
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