Junior Virtual Assistant (Fresh Graduates)

Junior Virtual Assistant (Full-Time)

Location: Remote (Hong Kong Timezone - Monday to Friday, and Half Day on Saturday)

Sign-On Bonus:
Successful candidates will receive a PHP 10,000 sign-on bonus upon completion of the application process. Terms and conditions would apply.

Job Summary

Join our team as a Junior Virtual Assistant and take charge of managing various administrative tasks remotely. Your contribution will be crucial in ensuring our operational efficiency, smooth communication, and effective workflows. Upholding professionalism, confidentiality, and multitasking ability are essential in this role.

Responsibilities

Administrative Support:
• Prepare reports, presentations, and correspondence as required.
• Professionally handle and prioritize incoming emails.
• Manage departmental contact lists efficiently.
• Update daily transaction records and prompt relevant personnel for necessary follow-ups or payments.
• Conduct research and gather information as requested by the team.
• Attend daily meetings, take down minutes of the meeting, and ensure follow-up with relevant team members.
• Provide support in training new team members on processes and procedures.
• Perform other ad hoc tasks as assigned.

Data Management:
• Perform data entry, data cleansing, and data organization tasks.
• Maintain and update databases, ensuring accuracy and completeness.
• Generate reports and analyze data to support decision-making processes.
• Data Entry and working with applications like Google Sheets, ClickUp, and Dear Inventory.
• Organize and maintain electronic files, documents, and databases.
• Maintain confidentiality and security of sensitive data at all times.

Workflow management:
• Assist in managing numerous projects at once.
• Consistently create Standard Operating Procedures (SOPs) for directions in executing tasks.
• Collaborate with team members to streamline workflows and improve efficiency.
• Track project timelines and milestones, ensuring deadlines are met.
• Participate in brainstorming sessions and contribute ideas for process improvement.

Join us in driving a sustainable future!

Requirement :

• Fresh graduates are encouraged to apply.
• Excellent English written and verbal communication skills.
• A Bachelor’s degree in Engineering, Information Technology, Computer Science, Business Management, or a related field.
• Strong organizational and follow-up skills.
• Comfortable with change and enjoys iterative processes.
• Proficient in using technical software, project management tools (e.g., ClickUp, Airtable), and other relevant applications.
• Capable of managing emails, calendars, and data effectively.
• Demonstrates strong time management skills and the ability to multitask.
• Adaptable to working in a fast-paced environment.

Essential Requirements for Remote Work:
• Reliable Laptop or Desktop Computer.
• Stable and high-speed internet connection.
• Power source and backup internet connection in case of electricity interruptions.

***How to Apply***

Take the next step by completing our application form:
forms.clickup.com/3737068/f/3j1fc-35945/HQ578HNFWTW3B7LXDL

Note: Only successful candidates will be contacted for the next phase of the selection process. We appreciate your time and interest in joining our team.