Executive Assistant (Remote - Philippines)

Job Summary:

We are seeking a highly experienced Executive Assistant with a minimum of 5 years working as an executive assistant for a U.S.-based business. This role supports an executive managing two businesses in the security guard service industry and security uniform industry. The ideal candidate will be highly skilled in administrative and personal assistance, task management, and communication, with 24/7 availability to handle urgent needs.

Key Responsibilities:
• Serve as a primary point of contact and liaison between the executive and various stakeholders.
• Manage schedules, calendars, and appointments, ensuring optimal time management.
• Handle task management using tools like Monday.com and maintain records of progress.
• Create visually appealing documents and presentations using Canva.
• Manage CRM systems, specifically GoHighLevel, to support business operations.
• Oversee accounts payable and accounts receivable processes, ensuring accurate bookkeeping in QuickBooks.
• Assist in managing two businesses, ensuring seamless operations across both sectors.
• Coordinate personal tasks and schedules, providing holistic support to the executive.
• Monitor and respond to emails, messages, and correspondence promptly.
• Maintain organized records and documents for quick reference and reporting.
• Perform other general administrative tasks as required.

Required Qualifications:
• Minimum 5 years of experience as an executive assistant for a U.S.-based business (mandatory).
• Strong familiarity with task management tools like Monday.com and CRMs like GoHighLevel.
• Proficiency in QuickBooks with experience in:
- Managing AP and AR processes.
- Handling budgets
- Reading and interpreting P&L statements, balance sheets, and related reports
- Navigating and utilizing QuickBooks Online Effectively
• Advanced knowledge of Canva for designing professional-grade materials.
• Typing speed of at least 50 words per minute with high accuracy.
• Exceptional written and verbal communication skills in English.
• Availability to work 8:00 AM to 6:00 PM (PST) with 24/7 on-call availability for urgent tasks.
• Strong organizational and time-management skills.
• Ability to work independently and handle multiple priorities effectively.
• High-speed internet and a reliable home office setup.

Preferred Qualifications:
• Experience in the security guard service or security uniform industry is a plus.
• Familiarity with U.S. labor and business practices.
• Strong QuickBooks Online knowledge

Compensation:
• Base salary: $900 per month
• Performance bonuses: $200-$300 per month
• Opportunity for growth based on performance and tenure

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Note: To ensure you've read the full job post, include your favorite color in the subject line when submitting your application. Applications missing this detail will not be considered, as attention to detail is critical to us.

Additionally, please provide:

• A link to your resume. (update permission so we can access the link)
• A 1–2 minute video introduction of yourself.

In your video, please highlight:

• Your skills and relevant experience as an executive assistant for U.S.-based businesses remotely
• Why you believe you're an excellent fit for this role.
• Your experience using QuickBooks, specifically mentioning any tasks like handling budgets, interpreting financial reports (e.g., P&L statements and balance sheets), and using QuickBooks Online.

We look forward to reviewing your application :)