Exceptional C-Level Executive Assistant/Coordinator

US Based PST
8am -6pm with ability to work until 7pm pst if needed. (MUST HAVE prior PST experience - working the night shift in the Philippines)

Job Description: C-Level Executive Assistant

Position Title: C-Level Executive Assistant


Reports To: Chief Executive Officer (CEO)

About Us:
Redwood Resources is a dynamic and growing corporation committed to excellence and high standards. We are seeking a dedicated and highly organized C-Level Executive Assistant to support our CEO and ensure smooth operations. The ideal candidate will have a strong commitment to our core values, exceptional organizational skills, and a proactive approach to managing tasks and responsibilities.

Key Responsibilities:
- Meeting and Event Preparation:
- Prepare the CEO for all meetings, events, and calls by providing briefs on attendees, companies, logistics information, and ensuring all relevant links and documents are working and accessible in advance.
- Ensuring all documentation is prepared and professional - prep and post doc as well
- Remind the CEO of upcoming events, meetings, and calls to ensure punctuality and preparedness.

- Scheduling:
- Extensive scheduling and follow up and communications.

- Email Management:
- Responsive email management and followup.

- File Management:
- Maintain and organize online file management systems, ensuring that all files, including reports, proposals, minutes, and agendas, are properly documented and accessible to relevant team members.

- Project Management:
- Utilize Asana to manage projects, tasks, and deadlines effectively, coordinating with the CEO and other team members to ensure timely completion of assignments.
- Ensure all daily requests and communications are addressed and prioritized, providing immediate updates to the CEO on urgent matters.

- Extreme attention to detail. No spelling errors, correct sentence structure. Positive attitude. Send email with subject your best ea with a short intro, why you are the best person for the role, list the number of years as a corporate executive assistant, and your resume and onlineph profile. Send to eventsin.year2010 at gmail.
- Administrative Support:
- Create, Manage and update Excel spreadsheets, Canva and PowerPoint presentations, Word documents, and other reports as needed.
- Conduct research to support the CEO’s initiatives and projects.

Process:
- Attention to detail is critical. To apply send an email to eventsin.year2010 at gmail. Subject should be in all caps and state: exceptional ea for you
In the body pls list why you are the best ea and answer the following questions: 1. What is your internet speed. 2. Do you have designated space to work alone and in private? 3. What is your backup so that nothing stops you from working? Also record a short video introducing yourself and why you are the best fit.

- Communication:
- Ensure all email inbox requests are met and communicated by the end of each day, prioritizing and escalating urgent matters as necessary.
- Maintain clear and consistent communication with the CEO and other team members.

- Additional Duties:
- Perform other executive assistant duties as required, demonstrating a commitment to the company’s high standards and core values.
- Exhibit integrity and honesty, always striving to get the job done efficiently and effectively.

Qualifications:
- Minimum of 3-5 years of experience as a C-Level Executive Assistant in a US-based company. This is a MUST. If you do not have experience with a CEO or C-Level Executive do not apply. If you worked for a real estate agent or insurance agent this is not a CEO or C-level executive. The exception: If you graduated from a top 3 school in the Philippines with honors.
- Proficiency in using Asana for project management.
- Strong organizational and multitasking skills with attention to detail.
- Excellent written and verbal communication skills.
- Advanced knowledge of Microsoft Office Suite (Excel, PowerPoint, Word) and Canva.
- Ability to conduct thorough and efficient research.
- Strong commitment to the company’s core values of high standards and dedication.

Core Values:
- Integrity: Honesty and ethical behavior in all actions.
- Dedication: Commitment to achieving high standards and going above and beyond to support the CEO and the organization.
- Excellence. At all times. If you cannot spell, format or communicate effectively do not apply.
- Positivity.
- High standards.

Cannot have competing interests and obligations that would have you not available for work in pst time.