Admin Support Facilities Management

JOB DESCRIPTION

Job details

Job title: Admin Support – Facilities Management

Position summary

As a business administrator at Premier, you will gain a highly transferable set of knowledge, skills and behaviours that can be applied in all sectors The role may involve working independently or as part of a team remotely and will involve developing, implementing, maintaining, and improving administrative services. You will develop key skills and behaviours to support your own progression towards management responsibilities.
The responsibilities of the role are to support and engage with different parts of the organisation and interact with internal or external customers. With a focus on adding value, the role of business administrator contributes to the efficiency of an organisation, through support of functional areas, working across teams and resolving issues as requested.
The business administrator will be expected to deliver their responsibilities efficiently and with integrity – showing a positive attitude. The role involves demonstrating strong communication skills (both written and verbal) and adopting a proactive approach to developing skills. The business administrator is also expected to show initiative, managing priorities and own time, problem-solving skills, decision-making and the potential for people management responsibilities through mentoring or coaching others.

Core Duties:
• Booking in planned services for clients
• Holiday booking process for our hourly based employees, including data inputing
• Indeed recruitment – Placing and removing adverts , 1st phase phone calls
• Placing vacancies with local agencies if requested
• Creating and updating spreadsheets to track data and changes throughout the business.
• Managing complaints and enquiry logs for clients
• Additional service requests – Washroom, mats including acceptance sheets and costings
• Placing consumable orders for relevant sites
• To upload and remove employees from relevant systems
• To allocate correct training to employees on Intuto
• Ad hoc task requests from the Exec team.

Requirements :

• Speak and Write in fluent English
• Experience using office 365 suite (Excel,Word,Sharepoint,Outlook Etc)
• Reliable
• Good communicational skills
• Good telephone manner
• At least 1 years experience as admin support Virtual assistant.
• Available to work within UK GMT working hours
• Available for 35 hours per week.

Provided
• Full guidance, process maps and training of each task
• Email address
• Telephone system

Hours: 35 hours per week

Rate: $6-$7per hour

How to respond:

If you feel like you’re a good fit for this application, please make an audio application answering the following questions and upload to dropbox, google drive or equivalent.

Put a link to the audio file in your application.

Applications without an audio file link will not be considered.

1. Tell me about your experience that makes you suitable for this position?
2. This job may involve you making phone calls to third parties within UK working hours – are you comfortable with this?
3. What’s your work situation like? (do you work from home? Do you have distractions? What computer do you use?)
4. We pay anywhere from $6 - $7/hour based on your experience. Are you comfortable with this?
5. The role would need to be on UK GMT time would this suit with your current arrangements