Virtual Personal Assistant

Job Title: Personal Assistant to the CEO & COO
Location: Remote
Type: Freelance / Part-Time / Full-Time (Flexible Based on Experience)
Salary: Competitive, based on experience

About Us:
Reshape Social is a dynamic digital marketing agency specializing in innovative strategies to help businesses thrive in the digital space. We support a growing number of clients by creating engaging content and automating business processes. We are looking for a highly organized and skilled Personal Assistant to provide direct support to our CEO and COO in managing their daily operations.

Job Description:
As a Personal Assistant, you will assist our CEO and COO with schedule management, email organization, project research, and systems automation research. You will play a key role in helping our leadership team remain organized and focused, ensuring tasks and responsibilities are handled efficiently. This is a flexible and evolving role that will allow you to grow alongside our agency as we find the best ways to leverage your skills.

Key Responsibilities:
- Manage the calendars of the CEO and COO, scheduling meetings, appointments, and events.
- Organize and prioritize emails, ensuring important communications are addressed promptly.
- Conduct research on projects and systems to support decision-making and agency initiatives.
- Research and assist in the implementation of systems automation to improve agency workflows.
- Act as a liaison between the CEO/COO and other team members for administrative tasks.
- Adapt to changing priorities and tasks as the role evolves to meet agency needs.

Requirements:
- Proven experience as a Virtual Personal Assistant or similar role.
- Prior experience working with executives or leadership teams.
- Proficiency in Google Suite, AirTable, and automation tools like Zapier.
- Experience working in a digital marketing agency is highly beneficial.
- Familiarity with AI tools like ChatGPT is a strong plus.
- Strong time management, organizational, and communication skills.
- Ability to work independently, manage multiple tasks, and maintain confidentiality.
- Flexibility and adaptability to changing responsibilities and priorities.

Preferred Qualifications:
- Experience in research, systems automation, or digital marketing agency roles.
- Strong problem-solving skills and initiative to enhance workflows and processes.
- Demonstrated ability to handle sensitive information with discretion.

How to Apply:
Please send your resume and a brief cover letter to our COO katherine@reshapedigitalsolutions.com, detailing your experience and why you would be a great fit for this role. Use “Personal Assistant Application - [Your Name]” in the subject line.

Join Reshape Social and become part of a team that values innovation, efficiency, and growth in the ever-evolving digital marketing space!