Experienced Executive Assistant

*Please apply only if you have a minimum of 3 years of experience working as an Executive Assistant We are seeking an experienced and highly organized Account Executive to provide comprehensive support directly to our CEO and COO. Candidates who meet this requirement will be given priority.*

Role Overview:
The Experienced Executive Assistant will play a crucial role in managing day-to-day operations and administrative tasks for our executive leadership team. This individual will handle a range of responsibilities from calendar and inbox management to CRM and LinkedIn administration. The role requires a proactive and detail-oriented professional who can seamlessly integrate into our fast-paced environment and handle a variety of tasks with professionalism and discretion.

Key Responsibilities:
Calendar Management:
Schedule and coordinate meetings, appointments, and travel for the CEO and COO.
Ensure all meetings are prioritized, and conflicts are resolved efficiently.
Inbox Management:
Monitor and manage the CEO and COO’s email inbox, ensuring timely responses and follow-ups.
Screen and prioritize emails, delegating tasks as needed.
Meeting Research:
Conduct research on meeting topics, attendees, and relevant information to prepare the CEO and COO.
Compile and summarize meeting materials and agendas.
LinkedIn Administration:
Oversee the company’s LinkedIn presence, including updates and content management.
Respond to LinkedIn direct messages and engage with connections.
CRM Administration:
Manage and update CRM systems, ensuring data accuracy and integrity.
Generate reports and track key metrics related to client interactions and sales.
Personal Tasks:
Handle other personal tasks as requested to support the executive team.
One-Off Projects:
Conduct research on investors and potential business opportunities.
Assist with Excel and CRM data tasks for quarterly board meetings and other special projects.

Qualifications:
Proven experience as an Executive Assistant or in a similar role supporting executive leadership.
Exceptional organizational and multitasking skills.
Proficiency in CRM systems and LinkedIn administration.
Strong research and analytical skills.
Excellent communication and interpersonal abilities.
Ability to handle sensitive information with discretion.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

Preferred Qualifications:
Experience in managing high-level executive calendars and correspondence.
Familiarity with specific CRM or LinkedIn tools used by the company.
Previous experience in a fast-paced, high-growth environment.

Application Instructions:
To apply, please share a link to your updated resume and a Loom video- In a three minute video or less, layout your strategy for how you’d sell xFusion’s services.
Please note that this will be directly submitted to the clients. So give your best shot!

Thank you for your interest in joining our team!