Executive Assistant to Amber - Looking for a Unicorn!

Here’s a quick video introducing the job and the client:
https://www.loom.com/share/335f22c874594fad96a44964e514623b

I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.

If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!

My promise to you:
*I provide a FUN working environment.
*We are constantly learning new things.
*We are a team who wants to be the best at what we do, which means you have the BEST teammates.
*I ALWAYS pay on time.
*I treat all of my team members with respect and love.

Client Overview:
*Amber is a Human Resources strategist and an absolute dream client to work with! She’s looking for an awesome unicorn who can take some administrative tasks off her plate so she can focus on more pressing things.

*Must be able to work any 4-hour block between 7am-12pm Pacific Time (US)
*Must have experience in administrative support
*Must have prior experience managing multiple calendars and scheduling (Ideally through Outlook, but not required)
*Must be an excellent writer and comfortable writing emails and preparing other documents as required
*Must be able to manage and adapt to various software systems, including applicant tracking systems.
*Must be familiar with LinkedIn
*Must have strong verbal and written communication skills
*Must be super organized
*Detail-oriented with a commitment to quality control
*Strong multitasking and time-management capabilities.
*HR and recruitment experience is nice to have, but not required
*Prior experience in basic marketing is ideal, but not required.
*Must be female

Software tools used by the client:
*Microsoft Office Suite
*Applicant Tracking Systems (ATS)
*LinkedIn
*Canva for marketing

Responsibilities/Tasks:
*Coordinate appointments, meetings, and schedules
*Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
*Prepare communications, such as memos, emails, invoices, reports, and other correspondence.
*Compose and manage emails
*Operate and maintain applicant tracking systems (client will train you if you're willing to learn and adapt!)
*Clean up documents (formatting and wording) to meet professional standards
*Write and edit documents from letters to reports and instructional documents.
*Handle basic social media tasks
*Assist with lead generation
*Assist with sourcing candidates
*Research and organize logistics for client meetings and travel accommodations
*Create and maintain filing systems, both electronic and physical.
*Assist with light social media/marketing tasks.

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If you know in your heart this job is for you, please apply on our super quick application system by clicking here: https://app.loxo.co/job/MjUwMTMteWhidXcyNHR3NzRkNzB1aQ==

You only have to apply for one job through our portal, and then you can email us if you want to be considered for additional positions.

We have many positions available, so even if this one isn't a perfect fit, if you are a hard worker who loves learning and pays attention to the details, we will probably have something else available for you!

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Our super cool hiring process:

*We have real people communicating with you and looking at your application!
*We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and you have the skills for it.
*At any time, you can check out the other clients we have and ask to take Paid Tests for them, as well!

Please note that there is a 1-time Profile that you will help us fill out before the Paid Test. This profile will be sent to our clients, along with your Paid Test results. We value you as a person, and we value your time. Once you're in with Rhino Squad, you're IN, and you have lots of job opportunities available to you. So we appreciate your help in preparing your details to present to our clients.

IMPORTANT: Do not book on Rhino Julie's client booking page, this causes our potential clients to be unable to book sales calls with her. We love your enthusiasm, but Rhino Julie's job is to get clients for our virtual assistants to get their dream jobs. Our recruitment team’s job is to take care of our applicants and help them match with their dream job. So, please apply here for your dream job and we will invite you for an interview if your qualifications match the job you're interested in. We cannot stress how important it is to leave her calendar open for her client calls.