VA/ Transaction Coordinator

Now Hiring: The right person for our organization: The Bryan Reilly Team - at Keller Williams Realty (Virtual)

Our Core Values:
Faith
Efficiency and Effectiveness
Integrity through actions not words
Relationships built on contribution and value
Ownership and Growth

Our Core Focus:
Helping people expand their environments, horizons, and lifestyles.
How we do it: By helping them with buying, selling, and investing in Real Estate in Western Pennsylvania (and beyond)
What makes us unique: Our proven systems and process, our core values, and the way we treat our client’s business like our business.

Our 3-year picture:
Help 1,000 families per year buy, sell, and/or invest in real estate in Western PA and surrounding markets.

Our 10 year target:
$1 Billion in Sales Revenue from helping busy people and families with buying, selling, and investing in Real Estate.

Available Seat:
Executive Assistant (Virtual)

Who are we looking for?
The Executive Assistant is an individual who is willing and able to earn the right to be an Assistant Executive. This person relishes the opportunity to build, implement, and manage multiple systems with minimal supervision. The Executive Assistant is deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. This person has immense focus and can do one thing for a long time without getting distracted. This individual may exhibit some drive and desire to influence; however, the overriding marker of his/her behavior is persistence and stability.
An Executive Assistant is deeply committed to supporting the team lead, in achieving greater and greater levels of success, and to growing his/her own skills and developing into a supportive leader within the team. As the success of the team grows, this individual will be responsible for hiring, training, and leading additional team members to ensure all administrative tasks of the lead agent’s business continue to be completed to high standards with maximum efficiency.

What will you do?
These are the standards a well-above-average performer will maintain or exceed:
Build, implement, and manage all systems for sellers, buyers, lead generation, database management, marketing, information management, and back-office support
Responsible for all financial systems, including maintaining the books, paying the bills, handling payroll, assuring the collection of commissions, maintaining the budget, and generating financial reports
Oversee all contracts through closing
Create and maintain an operations manual that documents all systems and standards
Coordinate the purchase, installation, and maintenance of all office equipment
Be the first point of contact in handling customer inquiries or complaints
Keep the Team Lead informed regarding any problems or issues that need to be handled
Responsible for hiring, training, consulting, and holding accountable all additional administrative team members

Essential duties and responsibilities
System development, implementation, and management
Information management
Oversight of contracts through closing
Customer/Vendor relations

Communications/Interactions
Team Lead – daily
Sales Agents – daily
Administrative Team (as appropriate to team structure) – daily
Buyers/Sellers/Vendors – daily

Management Responsibilities
As appropriate to team structure … All administrative team members

Knowledge/Skills
Strong written and verbal communication skills (English language)
Exceptional organizational and project management abilities
Bookkeeping skills
Great ability to focus
Concerned about doing things the right way
Calm under pressure
Learning based
Service-based attitude
Proven ability to succeed
1–3 years of service and management experience
3–5 years of administrative experience

Technology Requirements:
Desktop Computer or Laptop
Web camera
Power backup
Dependable internet connection
Backup internet connection or hotspot
Cell phone (business line will be provided)
Hands-free Headset

Compensation
$5-$6/hr depending on experience.

Evaluation Period
30, 60, and 90 day initial evaluation period with regular quarterly evaluations to follow.