Virtual Personal Assistant / Project Manager

Location: Remote (USA-based)

About Us: We are a premier salon and aesthetics clinic based in Texas, USA. We are dedicated to providing exceptional beauty and aesthetics services to our clients. We pride ourselves on our innovative and client-focused approach. As we expand, we are seeking a highly organized and proactive Virtual Personal Assistant / Project Manager to join our team and help streamline our operations and projects.

Job Description:
We are seeking a dynamic Virtual Personal Assistant / Project Manager with a strong background in calendar management, specifically using Monday.com, and expertise in Excel and Google Sheets. The ideal candidate will be responsible for managing daily administrative tasks, coordinating projects, and providing support to the salon and aesthetics clinic's leadership team.

Responsibilities:
- Assist with day-to-day administrative tasks, including scheduling appointments, managing calendars, and handling correspondence.
- Utilize Monday.com for project management and calendar coordination.
- Develop and maintain detailed spreadsheets and reports using Excel and Google Sheets.
- Prepare reports, presentations, and other documents as needed.
- Communicate effectively with team members and clients to facilitate smooth operations.
- Monitor and follow up on project progress, addressing any issues that arise.
- Handle confidential information with discretion and professionalism.

Requirements:
- Proven experience as a Personal Assistant, Project Manager, or in a similar administrative role.
- Strong background in calendar management, specifically using Monday.com.
- Expertise in Excel and Google Sheets, including advanced functions and data analysis.
- Excellent organizational and time management skills.
- Proficiency in using productivity tools such as Google Workspace (Docs, Sheets, Calendar).
- Experience in the beauty and aesthetics clinic industry is a plus.

Application Instructions
To apply, please complete the following steps:
(1) Google Sheet Interview Question: Access the Google Sheet here https://docs.google.com/document/d/1BHImJBBYHlWvFehXbMzpP6scuGYmV0SimEMDoSopvUk/edit?usp=sharing and answer the interview question.
(2) Loom Recording: Record yourself answering the Google Sheet interview question, including timing yourself, using Loom.
(3) Email Submission: Email your CV along with the Loom recording link to ela@salonmathis.com with the subject line "Your Next Virtual Personal Assistant & Project Manager".

Benefits:
- Competitive salary and performance-based bonuses.
- Flexible working hours and remote work opportunities.
- Professional development and training programs.
- Collaborative and supportive work environment.
- Opportunity to work with a passionate and talented team.