Secretary/Administrative Assistant II

Summary of Actual Duties as an Encoder: 1. Encoded profiled couples from Form 1 into the Online Database Monitoring System. 2. Assisted the Regional Manager of RPFP Online Data Monitoring System 3. Co-supervised other encoders 4. Assisted in the processing of claims for reimbursement of mobilization fund for the RPFP classes conducted and referral of clients with unmet need for modern family planning

As a Secretary, I am used to working with emails.

Summary of Actual Duties 1. Performed secretarial services to the Office of the Regional Director (ORD). 2. Kept ORD records and provided a copy of all communications to the central file. 3. Filed and maintained official records of communications and issuances and ensured easy retrieval of the same. 4. Recorded all incoming and outgoing communications. 5. Routed all communications as directed by ORD to concerned unit/staff. 6. Tracked and reminded concerned sections of deadlines, submission of documents/reports as directed by ORD. 7. Drafted/prepared minutes of regional management meetings called by ORD. 8. Typed/prepared communications 9. Tracked, organized and posted ORD's schedule 10. Maintained logbook of ORDs Visitors 11. Maintained client feedback system, administered client feedback form and endorsed results to ORD for appropriate actions. 12. Assisted in sending out of regional communications 13. Prepared purchase requests and other required documents including necessary attachments 14. Performed other duties that were assigned from time to time by the Regional Director

Summary of Actual Duties as an HR: 1. Reviewed DTRs and computation of work hours for the team. 2. Prepared vouchers for claims/reimbursement and salaries of the team for processing payment