Real Estate Transaction Coordinator | Executive Assistant

I have extensive experience overseeing all aspects of buyer and seller transactions, ensuring a seamless process from the executed purchase agreement to closing. My responsibilities include submitting necessary documentation for broker compliance, preparing listing documents (such as Seller’s Disclosures and Listing Agreements), creating and managing listings on MLS/HAR, scheduling home photoshoots, open houses, and showings, and coordinating the closing process. I am proficient in DocuSign for contract preparation, CRM management for client data entry and updates, and email management to ensure smooth communication. Additionally, I handle invoicing, submitting and following up on CDAs, sending out monthly newsletters, researching properties for clients, and assisting in consultations by taking notes on client needs. I am highly organized, ensuring all paperwork is compliant and deadlines are met while coordinating with escrow, lenders, and clients for a smooth transaction process.

I have experience handling client communications, including answering overflow calls, setting appointments, and managing emails. I am proficient in database management, social media management, and content creation, ensuring a strong online presence for businesses. Additionally, I have managed marketing campaigns, including email newsletters and social media promotions. My background also includes creating sales and payroll reports, tracking inventory and van assignments, conducting product research, evaluating suppliers, and managing a Shopify store. I have experience in customer service, product design (mugs, bandanas, banners, etc.), ordering supplies from manufacturers, and scheduling team performance evaluations. Furthermore, I have successfully managed teams of admins and groomers, assigning tasks efficiently to ensure smooth operations.

I have extensive experience in email and calendar management, ensuring seamless communication and scheduling. My expertise includes website and platform management, CRM administration, and record-keeping to maintain organized and efficient operations. I have provided administrative and operational support for client investment transactions, including document filing and investor portfolio editing. Additionally, I have managed social media accounts, created newsletters for both general and investor audiences, and edited YouTube videos for social media and investment platforms. I am skilled in coordinating with suppliers and event managers, tracking RSVPs from investors, booking flights and accommodations for teams, and assisting in purchasing office supplies. Furthermore, I have experience tracking capital call payments from investors, ensuring accuracy in financial records.