Contracting and Procurement Analyst

Overview

Looking for full-time work (10 hours/day)

at $10.00/hour ($2,200.00/month)

Bachelors degree

Last Active

December 17th, 2024 (today)

Member Since

April 19th, 2022

Profile Description

PROFESSIONAL SUMMARY
Experienced Contracting and
Procurement Analyst, Executive Assistant, Bookkeeper, and Accountant with over seventeen (17) years
of experience in accounting and an end-to-end Procure-to-Pay Process with an excellent
reputation for resolving problems and improving customer satisfaction. To seek
and maintain the full-time position that offers professional challenges
utilizing interpersonal skills, excellent time management and problem-solving
Upgrade to see actual infoanized and dependable candidate successful at managing multiple
priorities with a positive attitude. Willingness to take on added
responsibilities to meet team goals.
 
 
WORK EXPERIENCE

Executive Assistant                                                                  January 18, 2023-PresentMECHATRENDS CONTRACTORS CORPORATIONLIQUIGAS PETROLEUM CORPORATION Upgrade to see actual infostanas, Saraiya, Quezon, Philippines 4322
Answering and transferring phone callsTaking phone messages from clientsSending emails to clientsForwarding emails from clients to the appropriate recipientHandling client concerns and complaintsBusiness correspondenceGreeting visitors in the officeCompleting customer service tasks such as placing orders for customers and explaining products and servicesWriting in shorthandCommunicating with upper managementCommunicating with other employeesCoordinating events, such as planning office parties or client dinnersScheduling appointments for clientsScheduling appointments for supervisors and/or employersPlanning team or company-wide meetingsPlanning company-wide events, such as luncheons or out-of-office team-building activitiesBooking travel itineraries for management, employees, or job candidatesScheduling conference or meeting rooms for in-office meetingsWelcoming new hires to the office and show them around so they can get acquainted with the workspaceProviding new employees with all relevant documentation needed, such as the employee handbook, paperwork that needsto be completed on the first day of employment, and information regarding office policies and procedures and employee benefits
Helping new hires complete the paperwork necessary to apply for benefits like health insurance and 401(k) plansIntroducing the new employee to other employees and management, especially those who will be on the new hire’s directteamShowing the new employee where all office supplies can be found and how to request more supplies if necessaryDemonstrating how office-wide software is used and where to find relevant records and files that will be needed for theemployee’s positionHelping the new hire get set up with their company emailUpdating office accounts via online programs such as QuickBooksProcessing payments from clientsReconciling financial reportsComposing financial reports on a weekly or monthly basisKeeping track of receipts of office expenses or expenses incurred by managers or executivesProviding reimbursement to employees for work-related expensesCreating invoices for customersCompleting payroll tasksSorting through and delivering mail to the appropriate recipients in the officeTaking regular inventory of office suppliesOrganizing office files in a way that can be easily accessed and understood by employeesUsing programs from the Microsoft Office Suite, such as Word and PowerPointMaintaining office equipment including scanners, fax machines, printers, and telephonesOrdering office supplies when the inventory is running lowPerforming research onlineUsing billing and time software to input information for clients and/or employeesDictating meeting notesPreparing for online conferences using video conference softwareTranscribing various forms of information and storing it in a computer-based fileRunning various types of office machinery such as fax machines, copiers, and printersManaging office documentation using computer-based documentation softwareCompleting research projects for upper management related to various issues such as competitors, regulations and laws,and details about professional associationsHelping with the departure of an employee such as by performing an exit interviewGathering and organization paperwork on all employeesUpdating internal organization documents like employee handbooksSending out company-wide emailsSetting up meeting rooms for upcoming meetings
Senior Procurement Buyer                                           July 25,2021-December 3, 2022HOLLIDAY PROCESS SOLUTIONS, LLCHouston, Texas, USA(Work from Home- Freelance)
Managed purchase price variance, investigated and provided resolution on all purchase orders invoice discrepancies resultingin increased margin and profitsPrepared Requests for Proposals, Requests for Quotations and other necessary paperwork for developing, awarding andadministering negotiations, contracts and purchase orders in accordance with project requirements.Resolved daily issues by handling invoice discrepancies, replacements for rejected materials and missed and late deliveries.Monitored supplier performance, ensured delivery schedules were met, resolved discrepancies, and monitor vendorcontract expiry date and conducted contract closeout or extensionsManaged procurement requests and acted as point-person between vendor and business on shores for customers onlogistics, hardware and software needs.Monitor supplier performance to ensure delivery schedule and qualities are met, prepared monitoring sheet includingdelivery performance presented to meetings with suppliers and suggest ways to improve relationship with the suppliersMaintain communications between the business onshore, suppliers and contractor to ensure contact are executed as agreed,PO are created on time, goods and services were correctly delivered, invoice are processed and paid to the vendoraccordingly.Oversee every phase of supply chain, from purchase order to delivery to invoicing, targeting 100% enduser satisfaction.Worked flexible hours across night, weekend and holiday shifts. 
Contracting and Procurement Analyst                          November2010-September 2020
Shell Shared Service Centre 
Manila, Makati City, 1229
 
ü  Support
the business with early involvement process by negotiating with the vendor on
price of
goods or services to obtain price discounts, extend payment terms, and obtain
good deals on warranty for repair services for item purchased to contribute on
the company’s savings.
ü  Managed purchase price variance, investigated and provided resolution on all purchase orders invoice
discrepancies resulting in increased margin and
profits
ü  Prepared Requests for Proposals, Requests for Quotations and
other necessary paperwork for developing,
awarding and administering negotiations, contracts  and purchase
orders in accordance with project requirements.
ü  Support
the business to follow:
Ø  The
correct purchasing processes/route on how the invoice  should 
be  paid.
Ø  Translate
requirements into SERP Generate demand requests as input to create
purchase requisitions
Ø  The
correct project set up processes
Ø  Translate
requirements into requests to create SERP WBS project codes, sales
orders and contracts purchase requisitions
Ø  Acted
as Process Super  User  for the 
team, first contact person when system and  process issues  are being encountered
Ø  Attended
and   Participated in all ERP related meetings to provide and receive
troubleshooting information
Ø  Support
the business to send notifications of goods/service receipt
·
Support and enforce the Global Function Sourcing (GFS ) process and procedures
for purchasing
·
Support the business with contracts administration and preparation of contract
board
submissions
·
Contract Deals Management (CDM)/Sharepoint deals entry and support
·
Advise on pre-projects requirements
·
Troubleshooting and issue resolution
·
Involvement in continuous improvement of projects
·
Acting in role of Smarter Spender focal point
·
Performing SERP Super User role
·
Apply behavioral imperatives (External focus, Commercial mindset, Delivery,
Speed & Simplicity)
ü  Utilized
procurement tools to manage quote process, invoicing, order entry and
receiving.
ü   Handle exception processing of invoices and purchase orders,
research for missing and/or insufficient information and follow-up
independently thru emails and Phone calls
ü  Researched
and evaluated new and current vendors to determine suitability of products and
contract and pricing negotiations.
ü  Resolved
daily issues by handling invoice discrepancies, replacements for rejected
materials and missed and late deliveries.
ü  Monitored supplier performance, ensured delivery schedules were
met, resolved discrepancies, and monitor vendor contract expiry date and conducted
contract closeout or extensions
ü  Managed
procurement requests and acted as point-person between vendor and business on
shores for customers on logistics, hardware and software needs.
ü  Monitor
supplier  performance to ensure delivery
schedule  and qualities are met,
prepared  monitoring sheet including
delivery performance presented to meetings with suppliers and suggest ways to
improve relationship with the  suppliers
ü  Maintain
communications between the business  onshore,
suppliers and contractor to ensure contact are executed as agreed, PO are
created on time, goods and  services were
correctly delivered, invoice  are
processed and paid to the  vendor  accordingly.
ü  Supported
senior company leaders by delivering reports outlining performance to drive
process improvements.
ü  Oversee
every phase of supply chain, from purchase order to delivery to invoicing,
targeting 100% end-user satisfaction.
ü  Authored
PO processed automation and Service Entry creation by  setting up  criteria on the  system to ensure  that 
manual processing are lessen and processed output are increased.
ü  Authored
vendor invoice consolidations that lessen the 
number of invoices processed by the AP team.
ü  Worked
flexible hours across night, weekend and holiday shifts.
 
 
Accounts Payable Associate                                           September  2007-November 2010
Shell Shared Service Centre –
Manila, Makati City, Philippines,1229
 
As
an Accounts Payable Associate, I have been part of the three (3) process
Migrations in Shell Business
Service Center namely the migration of Shell International Oil Products which
is responsible in handling invoices from suppliers located in United Kingdom
and Netherland; Shell Austria GmBH which
is handling invoices from vendors located in Austria and currently part of the
training Migration for
Shell Germany which will be responsible for invoices of vendors from Germany.
Responsibilities:
ü  Do
invoice and credit note processing
ü  Deal
with copy invoices, vendor reminders and legal letters efficiently on a daily
basis
ü  Process
IQN invoices and down payments
ü  Return
non-compliant invoices to vendors
ü  Produce
monthly KPI based statistical information for time reporting
ü  Carry
out fiscal compliance checks
ü  Performs
Manual of Authorities checks on non-purchase order invoices
ü  Paid
vendors by monitoring discount opportunities and paid employees by receiving
and verifying expense reports.
ü  Action
write off’s in line with Manual of Authorities
ü  Ensure
timely escalation of issues to the Supervisor , supporting a “No Surprise”
culture
ü  Manage
statistical information, reporting, and image completeness
ü  Prepares
a weekly report on suspense accounts
ü  Monitors
the movements and resolutions of the suspense items on a weekly basis.
ü  Prepares
monthly journal entries.
ü  Prepares
monthly reconciliations of suspense accounts.
ü  Verified
vendor accounts by reconciling monthly statements and related transactions.
ü  Prepared
vendor invoices and processed incoming payments.
ü  Applied
proper codes to invoices, files and receipts to keep records organized and
easily searchable.
ü  Maintained
payable shared email inbox and digitized invoices for processing.
ü  Maintained
good working relationships with vendors and resolved disputes.
ü  Reviewed
vendor invoices for appropriate documentation and validity prior to payment.
 
 
Accounts Analyst                                                                           July 2007-September 2010
Quedan and Rural Credit Guarantee
Corporation, 
# 34 Panay Avenue, Quezon City
 
ü 
Evaluates loan applications and compute
for the loanable amount of the
borrowers;
ü 
Drafts internal memoranda, guidelines
and reply to queries on receivables financing
activities;
ü 
Monitors the operational activities of
respective field personnel in relation to
collection of loans receivables;
ü 
Prepares updated reports on the status
of credit facilities, loan availments, application
of payments and credit line balances;
ü 
Formulates new internal processes and
analytical reports to improve information
resources;
ü 
Assists in corporate planning exercises;
and
ü 
Ensures compliance with established
procedures, requirements, laws and regulations;
completeness of data and adequacy of documentation.
ü  Tracked
funds, prepared deposits and reconciled accounts.
ü  Collected
data and developed detailed spreadsheets to identify trends and create revenue,
profitability and expense forecasts.
ü  Compiled
general ledger entries on short schedule with 100?curacy.
ü  Conducted
technical and analytical reviews of tax returns to check for accuracy and
qualified deductions.
ü  Provided
valuable forecasting using cutting-edge technology to reduce costs and increase
long-term productivity.
 
Bookkeeper                                                                                 
June 2004-September 2007
Quedancor Provident Fund Corp.
(QPFC), 
880 EstuarBldg. QuezonAvenue, Quezon
City
 
ü 
Maintained all QPF’s book of accounts
such as General Journal Voucher, Cash
Disbursement, Cash receipts, General and Borrowers ledger on such data as loan
releases, amortization payments, etc.;
ü 
Prepared the format/design of QPF’s
Books of account prior to the operation of
financial transactions;
ü 
Coordinated and verified with the
cashier on a regular basis if collections, premium
payments, etcetera is transferred to the account of QPF regularly;
Prepared disbursement voucher, QPFC releasing voucher and schedule of loan
amortization prior to loan release;
ü 
Prepared monthly insurance and check
reports;
ü 
Prepared payroll and computes for
Provident Fund’s Employees’ mandatory
deductions such as SSS, PhilHealth, Pag-ibig and withholding tax; and
ü 
Performed such other duties as may be
assigned from time to time.
ü  Verified
postings to ledgers to confirm accurate entry and account balances.
ü  Posted
daily receipts and payments in accordance with corporate protocols.
ü  Verified
accurate recordkeeping processes, reducing financial inconsistencies.
ü  Entered
financial information and payments to guarantee accurate and on-time payments
for employees and vendors.
ü  Applied
proper codes to invoices, files and receipts to keep records organized and
easily searchable.
ü  Reviewed
and processed employee expense reports and vendor invoices for payment.
 
Practicum Trainee                                                                       November 2001-April 2002
Keppel Batangas Shipyard, Inc. (KBSI)
 Bauan, Batangas
ü 
Assisted the Human Resource Manager and
company’s employees in the maintenance
of employees’ personnel files and information e.g. leave of absences; daily
wage
and/or overtime; and
ü 
Prepared the timecards of the company’s
employees;
ü  Followed
school and classroom policies, regulations, dress codes and schedules.
ü  Worked
with industry professionals to further drive learning goals.
ü  Contributed
to student councils to promote leadership and provide support for fellow
classmates.
ü  Completed
rigorous readings as directed to support unit learning goals.
 
Skills
Excellent Communication
Problem-Solving
Active Listening
Self-Motivated
Clerical Support
Training and Development
Critical Thinking
Cultural Awareness
Dependable and Responsible
Good Telephone Etiquette
Multitasking Abilities
Interpersonal Communication
MS Office
Planning and Coordination
Written Communication
Decision-Making
Analytical and Critical Thinking
G-Suite
Knowledgeable in ERP; SAP P53, SAP P94,
SERP, SAP HANA, SAP Ariba
 
 
Education
 
Bachelor of Science: Bachelor of
Science in Financial Management                         April 2003
Batangas State University - Rizal
Avenue, Batangas City
 
High School Diploma                                                                                                      
March 1998
St. Thomas Academy - Sto.
Tomas ,Batangas