eCommerce Marketing & Operations Specialist

Our Mission:

At Sybotanica a small, high-growth startup, we wake up every day to make plants happy!
To do that, we need to act fast, take ownership, and take pride in our work as a team.
If we succeed, we’ll become Europe’s #1 houseplant brand, and we’ll know we’ve made it when we can proudly call 500,000 plant lovers our customers. (As of 01/01/2025, we’re at 60,000!)

You will be working closely with the founder, and the whole company is a team of 10.

Working Hours: Flexible, but must be available during EU business hours for 1-2 meetings a week.
$6 – $9 hourly rate (depending on skill level)
30hr/week, with expansion to 40hr in 3-6 months.


Tasks:

Prepare & Schedule Klaviyo emails (3x per week)
Influencer research, outreach & follow-ups
Update KPIs, inventory & finance dashboards (Google Sheet)
Website translations & updates
Customer Service
Help with Strategy of our marketing
Other tasks may be added as we scale

Must-Have Skills:
2+ years eCommerce experience (Shopify & Klaviyo is required)
Fluent English (written & spoken)
Highly organized & detail-oriented
Tech-savvy – Knows how to use ChatGPT for Excel formulas, troubleshooting, etc.
Great communicator – able to persuade influencers to promote our products.

Nice-to-Have Skills:
Advanced Excel formula knowledge
Design skills (Canva or Adobe Suite)
Experience with Monday (Project Management software)
A love for (house)plants!

Perks & Benefits (You’re a Contractor, but We Care About Our Team!):
13th-month pay (pro-rated if yearly)
Paid Philippine holidays
Regular raises based on performance
Fly out to the Netherlands after 1 year of employment


Applying:
Please send a message with the following:
1. Tell me about yourself in 75 words or less. Any more, and I’ll ignore your application.


2. Send a CV or explain your past jobs.

3 Sample Task: Marketing & Data Entry Test
Part 1: Klaviyo Email Prep in our brand guide
Create a Klaviyo email draft promoting our Spring Soil Bundle Sale with:
Headline: "Your Plants Deserve the Best – 15% Off This Week!"
Body: Mention a 15% discount on all soil bundles, valid until Sunday.
Call-to-Action (CTA): "Shop Now" button linking to sybotanica.com/soil-bundles
Format the email in Google Docs as if it were being designed in Klaviyo on A4 size.
Submit: A Google Docs link with the formatted email. Use our website sybotanica.com to decide what our brand guide is.

Part 2: Google Sheets
Task:
In Google Sheets, create a table with the following weekly sales data:
Week
Revenue (€)
Orders
Avg. Order Value (€)
1
10,500
300
2
12,250
350
3
9,800
280


Formula Task:
Calculate the Average Order Value (€) for each week.
Apply a formula so that if a week’s revenue is below €10,000, the cell turns red (conditional formatting).
Submit: A Google Sheets link with the table & formulas applied.

Do not send any extra information unless asked.
This is a great opportunity for someone looking to grow with a thriving eCommerce brand. Only apply if you’re serious about the role!
If you’re shortlisted, there will be one more unpaid task, followed by a video interview.

Do not write more than what I have asked for above. Applications that include additional information will be ignored.
Do not email us unless asked.