WEDDING PHOTOGRAPHY V.A

Hello,

We are searching for a VA to come on board our team at a part-time capacity (10-15 Hours per week).
For us, the most important aspects of the admin role include:

Client communication: Clients are replied to most days (even if it's not urgent on our side) These are usually little bits and bobs emails with questions or more information on their wedding day that we need to add to their client profile and our master spreadsheet.

Wedding timings: We’d like to send final timings to clients at least 2 weeks before the wedding so they have time to review and get back to us, and we can pass everything onto our shooters in advance. Ensuring the packages that the clients have booked match their timings and encouraging them to upgrade their package if they need extra time. (Our automated system sends them an email asking them for their timings 2 months out, sometimes we need to chase them for their information)

Shooter coordination: Ensuring all shooters are confirmed for upcoming weddings as the date is confirmed and reconfirmed at the start of each month. Once a booking is confirmed, we would like to hand over all future communications with the clients.

Pre-Production:
-Managing our team of shooters and booking them for weddings
-Sending a monthly confirmation email to ensure shooters are double-confirmed for their upcoming wedding
-Sending wedding timings to clients and following up to ensure they’re completed on time
-Reviewing timings to ensure everything aligns with packages booked
-Sending final timings to shooters the week of the wedding, ensuring they have all necessary details (cross checked with packages booked)
-Scheduling a call with the couple before the wedding to confirm their package and start times (if required)
-Responding to, and clearing all emails regularly, these emails would be anything non lead related
-Double checking video requirements with couples and sending to editors

We estimate this should take around 7ish hours a week though we understand that some weeks will be busier / quieter than others.


There are a few extra tasks that I could possibly hand over in the future but for now the above is the most important.

Possible extra tasks
-Social Media Stories (highlights)
-Sending final images to vendors

TO SHOW YOU ARE POTENTIALLY THE RIGHT FIT, DO THE FOLLOWING :

THE NEXT STEP :

Follow Jonny Scott Photo on Instagram (if you haven’t already).

Once followed, send a Direct Message to the account with the exact text below, including the correct spacing, and punctuation and potential incorrect spelling:

Your DM should read exactly as below, letter for letter (but this should be done in all capitols, except for the last section re. Day, Month, Year):

“I am reaching out as a aplicant for the VA role. Precision, diligence, and initiative are my strangths. To prove I have read the instrucions thoroghly, here is a breakdown of today’s date:
[Day of the week spelled backward], [month in all caps], and [year multiplied by two]. I am condifent I am the right fit and await the next steps.”