Virtual Personal Assistant

Hello,

I’m looking for an experienced and highly organised Personal Assistant who is proficient in Halaxy to support my business operations. The ideal candidate is detail-oriented, proactive, and highly communicative, with a strong ability to manage administrative tasks efficiently.

Key Responsibilities:
Managing and maintaining Halaxy, including invoicing, payments, and troubleshooting issues.
Handling emails, scheduling, and general admin support.
Ensuring accurate record-keeping and updating client files.
Communicating with third-party services (e.g., Halaxy support, accountants) when needed.
Providing timely updates on tasks and problem-solving when issues arise.

Required Skills & Experience:
Proficiency in Halaxy (must have prior experience managing bookings, payments, and admin tasks).
Strong attention to detail and organisational skills.
Excellent communication skills – must be transparent, responsive, and proactive.
Ability to troubleshoot issues and work independently.
Experience in medical/psychology/health admin is a plus.

Ideal Candidate:
Takes initiative and problem-solves efficiently.
Communicates openly and transparently – no avoidance, always keeps me informed.
Is highly organised and comfortable managing multiple tasks at once.
Understands the importance of accuracy when handling financial transactions and client records.
This role offers flexibility and autonomy, but reliability and clear communication are non-negotiable. If you have Halaxy expertise and the ability to manage admin tasks with efficiency and integrity, I’d love to hear from you.

How to Apply:
Please send a letter outlining your experience with Halaxy and administrative support.

Looking forward to finding the right person to join the team!

Best,
Brooke