Virtual Operations Manager (For Executive Support)

Important: Please apply only if you have prior experience as a Virtual Operations Manager.

About Us:
We are thriving children’s soccer program based in New York. We are seeking a Virtual Operations Manager to provide dedicated support to the business owner, helping them stay organized and plan ahead for upcoming weeks. This role focuses solely on supporting the executive in day-to-day planning and administrative tasks.

Position Overview:
The Virtual Operations Manager will work closely with the business owner to keep them organized, on track, and prepared for future tasks. You will assist in planning, managing schedules, handling reminders, and ensuring that all operations run smoothly. Your primary responsibility is to support the owner directly, ensuring they can focus on growing the business.

Key Responsibilities:
- Experienced as Virtual Operations Manager; scheduling, etc.
- Manage the owner’s calendar and daily schedule
- Anticipate upcoming tasks and deadlines, providing reminders and preparation
- Plan and organize weeks ahead to keep everything running smoothly
- Assist with managing administrative tasks and prioritizing the owner’s to-do list
- Coordinate personal and professional appointments and commitments
- Keep the owner informed of important deadlines, meetings, and responsibilities
- Organize and maintain important documents and digital files
- Provide ad hoc support as needed to ensure the business runs efficiently

Qualifications:
- Proven experience in an executive assistant, virtual assistant, or operations manager role
- Excellent time management, planning, and organizational skills
- Ability to anticipate needs and plan weeks in advance
- Strong attention to detail and the ability to prioritize tasks effectively
- Tech-savvy and comfortable with tools like Google Workspace, Trello, or other organization tools
- Ability to work remotely with minimal supervision
- A proactive, problem-solving mindset

Important: Please apply only if you have prior experience as a Virtual Operations Manager.