Virtual Assistant/Project Manage

Job Posting: Virtual Assistant/Project Manager for Short Form Content & Ads Agency
Position: Virtual Assistant/Project Manager
Type: Full-Time (Remote)
Location: Work from Home
Agency: Short Form Content & Ads Specialists

Who We Are
We are a fast-growing agency specializing in:
* Short-form content and high-performing ads that help businesses dominate social media.
* Crafting ads that convert, paired with scroll-stopping video content for enhanced results.
* Strategizing, executing, and scaling campaigns to deliver measurable outcomes for our clients.
We’re now looking for a Virtual Assistant/Project Manager to keep us organized, hit deadlines, and ensure both our team and clients stay on track.

What You’ll Be Doing
As our Virtual Assistant/Project Manager, you’ll be responsible for:

Project Coordination
* Managing the pipeline of content and ad creation projects.
* Assigning tasks to team members and ensuring deadlines are met.
* Tracking progress and providing weekly updates to the team.

Client Communication
* Ensuring smooth communication between the team and clients to keep projects on track.
* Providing updates on project progress and meeting client expectations.
* Relaying client feedback to the team and ensuring it’s addressed efficiently.
* Supporting the business owner with day-to-day communication and updates as needed.

Content and Ad Support
* Organizing raw content submissions and ensuring timely delivery.
* Setting up ad campaigns on platforms like Meta, TikTok, and YouTube, following detailed SOPs.
* Verifying ad creatives meet platform specifications and campaign objectives.
* Optimizing content for Instagram Reels, TikTok, and YouTube Shorts for maximum performance.

Team Coordination
* Hosting weekly team check-ins to review priorities and progress.
* Assisting with onboarding new team members and ensuring they understand SOPs and workflows.

Administrative Tasks
* Maintaining project management tools like Notion, Calendly, Slack, and others.
* Assisting with reporting performance metrics for clients and internal projects.

Who You Are
We’re looking for someone who is:
* Organized and thrives on structure.
* Detail-oriented, ensuring all deliverables meet high standards.
* Proactive, anticipating needs and solving challenges before they arise.
* A strong communicator with excellent written and verbal English skills.
* Tech-savvy, familiar with tools like Notion, Calendly, Slack, and social media platforms.
* A problem solver who thinks critically and works independently.
Requirements
* Proven experience as a Virtual Assistant, Project Manager, or similar role.
* Familiarity with short-form video content creation or social media ads is a plus.
* Availability during U.S. business hours (9 AM-5 PM CST) and on weekends.
* Advanced skills in Notion and Zapier.
* Reliable internet connection and suitable work setup.
* Willing to work weekends.

What’s In It For You
* Competitive monthly salary.
* Opportunities to grow within a rapidly scaling agency.
* Flexible working hours with a supportive team environment.
* Paid training and access to resources to enhance your skills.
* Part-time role with the opportunity to transition to full-time.

How to Apply
If you’re excited to join our team, send us the following:
* Your updated resume.
* A brief cover letter explaining why you’re the best fit for this role.
* Examples of past experience managing projects or working in a similar position.
* A 20-40 second video explaining why you’d be a great fit for our team.

Send your application to:
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Subject line:
Virtual Assistant/Project Manager Application – [Your Name]
We can’t wait to hear from you!