Virtual Assistant (VA) – Operations & Social Media Support

We’re looking to hire a Virtual Assistant at DemandFlow to support our team in managing operations, content distribution, and day-to-day administrative tasks. This role is critical in helping us stay efficient, organized, and focused on high-impact work.

We’re a fast-moving creative agency that works with startups, and we need someone incredibly reliable, detail-oriented, and proactive to help manage our workflow. Your job will be to anticipate needs, keep things running smoothly, and free up our team’s time by taking on key operational and communication tasks.

Responsibilities:

???? YouTube & Social Media Management
• Schedule and publish YouTube videos (titles, descriptions, tags, thumbnails).
• Manage daily engagement on LinkedIn & Twitter (scheduling, commenting, retweeting, liking).
• Keep social accounts active and engaging by curating and posting content.

???? Project & Task Management
• Keep an eye on ClickUp & Notion to track project progress.
• Flag overdue tasks and bottlenecks, ensuring nothing slips through the cracks.
• Send reminders to the team and escalate priority items when needed.

???? Email & CRM Support
• Monitor and organize inbound emails, filtering and drafting responses when appropriate.
• Update our CRM (Atio) with deal statuses, notes, and follow-ups.
• Support outbound prospecting and research as needed.

???? Recruitment & Admin Support
• Help with hiring processes, including contract management and onboarding documents.
• Support bookkeeping tasks such as organizing invoices and tracking payments.
• Assist our co-founder (Simone) with occasional admin tasks.

What We’re Looking For:

? Strong Communication & Organization Skills
• You’ll be handling key interactions, so you must be clear, professional, and responsive.
• Ability to write concise and polished email communications.
• Detail-oriented, ensuring accuracy in all admin and CRM updates.

? Self-Sufficiency & Proactiveness
• Ability to take initiative and flag issues before they become problems.
• Quick learner who can pick up new tools and systems fast.
• You don’t wait for instructions—you find solutions and execute efficiently.

? Tech-Savvy & Process-Driven
• Experience with ClickUp, Notion, or other project management tools.
• Familiarity with CRM tools (e.g., HubSpot, Atio) or a willingness to learn.
• Ability to follow structured SOPs while also improving and optimizing them.

Nice-to-Have (But Not Required):
• SEO or content marketing knowledge (for optimizing video & social posts).
• Experience with automation tools and APIs.
• Background in supporting startup founders or agencies.

How We Work:
• This is a remote position with a flexible schedule.
• We’ll have a 15-minute daily sync to review priorities and clear blockers.
• We use Slack, Notion, and ClickUp for communication and task tracking.

How to Apply:

If this sounds like you, fill out this short application form and we’ll be in touch if you’re a good fit:

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We’re excited to find someone who can grow with us and help us operate at a higher level. If you’re detail-driven, fast, and excellent at keeping things moving, we’d love to hear from you. ????