Virtual Assistant - Project Management & Community Support for Club VIVA

Location: Remote | Part-time to Full-time

About Us: At The VIVA Code, we are a community of accomplished, high-performing women entrepreneurs and executives who are all about reaching that next level with more ease, fun, and collaboration. We believe in the power of strong connections, thought leadership, and creating opportunities that transform lives. We're looking for a proactive, savvy Virtual Assistant to join our team and help us take things to the next level.

The Role: We’re seeking a highly organized and intuitive Virtual Assistant who can anticipate needs, streamline our processes, and support our vibrant community. You’ll be an essential part of our operations, project management, and client experience, ensuring everything runs smoothly behind the scenes. This is not your typical VA role—we need someone who gets our vibe and can support our ambitious goals with enthusiasm and finesse.

What You’ll Do:

1. Project Management & Coordination: Manage various projects, events, and tasks using platforms like Trello, Convertkit, and Google Workspace. Ensure deadlines are met and nothing falls through the cracks.
2. Anticipate Needs: You’ll proactively identify what needs to be done before being asked, optimizing our systems and workflows to maximize efficiency.
3. Client Communication & Support: Serve as a primary point of contact for members, helping them navigate our programs, answer inquiries, and provide a warm, welcoming experience.
4. Event & Program Coordination: Assist with organizing Club VIVA events, roundtables, and masterminds, managing logistics and communications.
5. Content Management: Support with social media scheduling, email marketing, and managing updates on our Wix Studio website.
6. Administrative Support: Handle scheduling, and other administrative tasks.
7. Research & Insights: Stay ahead by gathering industry insights, identifying potential collaborations, and suggesting ways we can amplify our reach.

We’re Looking for Someone Who:

- Has Project Management Experience: You’re confident with platforms like Trello and Google Workspace.
- Is Exceptionally Organized & Detail-Oriented: You thrive on keeping things running smoothly and take pride in catching details others might miss.
- Anticipates Needs & Solves Problems Proactively: You don’t wait to be told what to do; you’re always two steps ahead.
- Not Afraid to Challenge Ideas: You’re confident in your ability to speak up and share thoughtful insights to achieve the best for the organization..
- Is Energetic & Fun to Work With: We’re all about high energy, positivity, and having fun while crushing our goals.
- Has a Growth Mindset: You’re excited about learning new tools and systems and continuously improving your skills.

Shares Our Values:

- Community: You understand the power of collaboration and genuinely love supporting women to rise together.
- Authenticity: You value transparency, honesty, and showing up as your true self.
- Excellence: You’re committed to delivering top-notch work and constantly strive to raise the bar.
- Fun & Vibrancy: You know that success doesn’t have to be stuffy—we celebrate wins with champagne and love bringing a vibrant energy to our work!

Preferred Qualifications:

- 3+ years of experience in a similar role, ideally supporting entrepreneurs or executives.
- Experience with Wix Studio, and social media platforms.
- Strong written and verbal communication skills.
- Comfortable with light design tasks in Canva or similar platforms.
- Based in a time zone that allows overlap with Pacific Time (California).

What We Offer:

Competitive hourly rate with the potential for growth.
Flexible, remote work environment.
The opportunity to be part of an inspiring, high-vibe community where your contributions are valued.
Access to exclusive Club VIVA events and training to uplevel your skills.

How to apply:

Please submit your resume, portfolio, and video introduction or you can send it directly to recruiter@recrutugo.com. We look forward to hearing from you!