Virtual Assistant - Hubspot & Admin Expert

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We are looking for a highly skilled Virtual Assistant with strong HubSpot experience and exceptional administrative skills to become a meaningful member of our small, super-powered real estate team. We are a driven team with A-players, we support each other and create order for our clients and each other in this fast-paced entreprenuerial-style real estate business.

You are sharp, analytical, detail-oriented, and proactive—someone who can take initiative, solve problems, and help streamline operations. You must be comfortable working with an entrepreneur (that's me), handling multiple tasks, and maintaining efficiency in a dynamic environment.


This can be a part-time or full-time position, just looking for the right fit. If you are looking to add value in a meaningful way to a tight-knit, amazing team, please complete the Google Form above.

Sampling of Job Responsibilities (although, not the full list.)

? Manage and optimize HubSpot CRM (contacts, deals, automation, reports)
? Handle data entry, lead management, and workflow automation in HubSpot (ticket workflow as well for showings)
? Troubleshoot HubSpot integrations (e.g., JustCall, App updates, MLS, ShowingTime)
? Provide admin support, email management, contact clean-up, document organization, and scheduling
? Assist with real estate administrative tasks (likely will not need to assist with actual transaction management, unless this is up your alley.
? Generate reports and analytics to improve business efficiency
? Follow up with clients, agents, and partners professionally
? Maintain task lists, deadlines, and ensure follow-through on projects
? Perform general virtual assistant duties as needed
? Help your real estate entreprenuer (again, that's me) communicate with teaUpgrade to see actual infombers, schedule meetings, follow-through on tasks on my behalf


Requirements & Qualifications:

? Strong HubSpot experience (CRM, automation, workflows, reporting)
? Excellent English communication skills (written & spoken)
? Highly organized, detail-oriented, and able to manage multiple tasks
? Tech-savvy (Google Workspace, Hubspot, Excel, etc.)
? Proactive problem solver with a high level of initiative
? Ability to work during Pacific Time (US) business hours

Look forward to hearing from you! ~Heather