Virtual Assistant

Company Description
Reality Vision is a creative media company that helps businesses and professionals elevate their brand through photography, videography, social media, and podcast production. We also produce the Rebrand Pending Podcast, focused on storytelling and transformation in business and life. Our mission is to help clients showcase their work while ensuring our operations run smoothly behind the scenes.

Job Overview
We are seeking a proactive and detail-oriented Virtual Assistant (VA) to support a range of tasks across social media, content creation, podcast production, business administration, and personal assistance. You’ll play a key role in helping the business operate efficiently so the owner can focus on client relationships and growth. This is a remote, full-time position with room for growth and increased learning and challenges.

Key Responsibilities
Content & Social Media Support
Edit and publish social media content (video clips, photos, captions, thumbnails) for Reality Vision Owner and Rebrand Pending Podcast
Edit Reality Vision’s client content (enhancing video, background adjustments, adding captions) and prepare for client approval/upload
Create and manage content folders for real estate listing clients, share completed work with realtors
Podcast
Edit podcast episodes in Riverside (cut out non sense, add intro/outro music, pre-recorded ads)
Create clips for engaging social media videos
Newsletter Production
Publish newsletter (format and send via email marketing platform from draft)
Operations & Administration
Prepare and send client invoices, log payments, track expenses
Manage business and personal calendar, book appointments, and send reminders
Log and file business expenses
Monitor CEO’s and Admin email inboxes, respond team emails and flag key ones for CEO’s action
Liaise with photographers for scheduling and project delivery, track outsourced payments
Assist with creating SOPs (Standard Operating Procedures) for tasks and identify improvements in operations
Client & Project Support
Handle incoming appointment requests for real estate clients
Organize project files and ensure content delivery
Provide reminders for important deadlines, payments, and follow-ups

Required Qualifications
1+ years of experience as a Virtual Assistant or in a similar role
Proficient in video editing (CapCut, Canva, or similar tools)
Strong written communication and organizational skills
Comfortable using email marketing platforms, Riverside.fm, and Lightroom (or open to learning)
Tech-savvy with the ability to learn new software
Self-motivated, proactive, and solutions-oriented

Preferred Skills
Familiarity with social media platforms (Instagram, TikTok, LinkedIn, Facebook, YouTube)
Experience working with real estate, photography, or creative industries
Basic knowledge of bookkeeping or expense tracking software (Stripe, Excel)
Design skills for simple graphics and thumbnails (Canva or Adobe Suite)
Ability to write captions or repurpose content for social media
Experience creating or maintaining SOPs

Work Environment
Fully remote position with flexible hours (upon agreement)
Collaborative and entrepreneurial atmosphere with room to grow and take on more responsibility
Ongoing communication via email, text, video calls, and project management tools (slack)
Must have a reliable computer, smartphone, and high-speed internet connection
Expected to respond in under 15 mins within agreed upon working hours

Employment Type
Full time
Approx. 30-40 hours per week

Compensation and Benefits
Competitive hourly rate or monthly salary based on experience
Opportunities for growth and increased responsibility
Potential for bonuses based on company performance
Ongoing mentorship and training

Application Process
Your resume or CV
A brief cover letter outlining your experience and why you’re interested in this role
Examples of social media content or video editing work (if available)
Your expected hourly rate or monthly salary expectations